Position Summary
The Executive Administrative Assistant provides high-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team. This role is responsible for managing complex calendars, coordinating meetings and travel, preparing executive communications, organizing confidential information, and supporting strategic initiatives. The Executive Administrative Assistant serves as a trusted partner to leadership by ensuring efficient executive operations, maintaining professionalism and confidentiality, and supporting organizational priorities across the Slick Slide and Slick City Brands.
Key Responsibilities
1. Executive Support & Calendar Management
- Manage complex executive calendars, scheduling meetings, appointments, and travel while balancing competing priorities.
- Coordinate internal and external meetings, including agendas, meeting materials, logistics, and follow-up action items.
- Screen calls, emails, and correspondence, responding or routing inquiries as appropriate.
- Prepare presentations, reports, correspondence, and executive communications with a high degree of accuracy and professionalism.
- Organize and maintain executive files, records, and confidential documentation.
2. Meeting & Event Coordination
- Coordinate executive meetings, leadership off-sites, board meetings, and company events.
- Prepare meeting agendas, presentations, reports, and meeting minutes.
- Track action items and follow up with stakeholders to ensure timely completion.
- Arrange catering, conference rooms, audiovisual equipment, and other meeting logistics.
- Support company events, leadership meetings, and special initiatives as assigned.
3. Travel & Administration Coordination
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visas (as applicable), and detailed travel itineraries.
- Prepare executive travel schedules and ensure all travel logistics are organized, communicated, and executed efficiently.
- Monitor travel requirements, documentation, and itinerary changes while providing real-time support during executive travel, as needed.
- Assist with Divvy card administration, including receipt collection, coding support, reconciliation follow-up, and ensuring timely expense documentation.
- Coordinate executive purchases, vendor payments, and administrative requests in partnership with Finance.
- Maintain organized records of travel arrangements, purchases, and supporting documentation.
4. Administrative Operations
- Maintain executive filing systems, organizational records, and confidential documentation.
- Coordinate document preparation, Excel spreadsheets, electronic signatures, and contract routing.
- Assist with vendor communications, purchase requests, and administrative tracking.
- Recommend administrative process improvements to increase efficiency and organization.
- Conduct research and gather information on various topics, vendors, services, and business needs as requested, summarizing findings and providing relevant information to support decision-making.
5. Communication & Cross-Functional Support
- Serve as a professional point of contact for executives, franchisees, vendors, business partners, and internal team members.
- Coordinate communication between departments to support organizational initiatives.
- Maintain strict confidentiality regarding executive, financial, personnel, and business information.
- Assist with special projects, reporting, research, and additional administrative responsibilities as assigned.
Qualifications
Education:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Equivalent combination of education and relevant experience considered.
Experience:
- 5–7 years of progressively responsible executive administrative support experience.
- Experience supporting C-level executives or senior leadership required.
- Experience coordinating complex calendars, travel, meetings, and confidential communications.
- Experience with Microsoft Office 365 and virtual collaboration platforms required.
Skills & Competencies:
- Exceptional organizational and time management skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Ability to exercise sound judgment, discretion, and maintain strict confidentiality.
- Strong problem-solving and project coordination skills.
- Ability to work independently while managing competing priorities in a fast-paced environment.
Core Competencies
· Executive Partnership – Anticipates executive needs and proactively supports leadership priorities.
· Organization & Planning – Effectively manages multiple priorities while maintaining exceptional organization.
· Professional Communication – Communicates clearly, professionally, and confidentially with internal and external stakeholders.
· Attention to Detail – Produces accurate, high-quality work with minimal oversight.
· Confidentiality & Integrity – Handles sensitive information with discretion and professionalism.
· Adaptability – Adjusts priorities quickly while maintaining a high level of service and responsiveness.
Physical Requirements
· Ability to sit and work for extended periods at a computer.
· Comfortable working in both office and operational environments.
· Frequent use of a computer, keyboard, telephone, and standard office equipment.
· Ability to communicate effectively in person, by phone, and virtually.
· Occasionally lift and carry up to 20 pounds (materials or equipment).
· Ability to travel occasionally as business needs require.
Work Schedule
This is a full-time, exempt position. Standard work hours are Monday through Friday; however, flexibility is required to work extended hours, evenings, weekends, or holidays to support executive schedules, meetings, travel, company events, and other business priorities.
Benefits
· 401(k) with company match
· Health, dental, and vision insurance
· Paid time off and holiday pay
· Professional development opportunities
· Flexible schedule to support work–life balance
· FREE park admission, plus discounts on food and retail.
· Opportunities to grow with Slick City through training and career advancement.
About Slick City Action Park
Slick City Action Park is the world’s first and only indoor slide and action sports park designed for all ages. We’re redefining family entertainment by combining massive slides, sport courts, and thrilling attractions into one high-energy destination. With locations expanding nationwide, Slick City is built on innovation, inclusivity, and creating safe, adrenaline-filled fun for every guest.
Pay: $65,000.00 - $85,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Retirement plan
- Vision insurance
Application Question(s):
- Do you have experience supporting C-level executives or senior leadership?
- Do you have experience coordinating complex calendars, travel, meetings, and confidential communications?
Education:
Experience:
- Executive administrative support: 5 years (Required)
- Microsoft Office 365: 1 year (Preferred)
Willingness to travel:
Work Location: Hybrid remote in Nashville, TN 37214
