Job Summary: The Accounts Payable Manager is responsible for overseeing the company's accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices and payments. This role serves as the primary point of contact for vendors, fostering strong supplier relationships through professional communication, issue resolution, and proactive account management. The Accounts Payable Manager leads the AP team, drives process improvements, maintains strong internal controls, and partners closely with internal departments to support operational excellence.
Responsibilities
Accounts Payable Operations
- Oversee the full accounts payable cycle, including invoice review, coding, approvals, payment processing, and reconciliations.
- Ensure invoices are processed accurately and paid according to agreed-upon payment terms.
- Review and approve weekly payment runs, including checks, ACH, wire transfers, and other electronic payments.
- Reconcile vendor statements and resolve outstanding balances.
- Maintain accurate AP records and supporting documentation.
- Ensure compliance with company policies, internal controls, and accounting standards.
Vendor Relationship Management
- Serve as the primary contact for vendors regarding invoices, payment status, account reconciliations, and billing inquiries.
- Build and maintain positive, professional relationships with vendors through timely and effective communication.
- Resolve vendor disputes, discrepancies, and payment issues while maintaining strong business partnerships.
- Manage vendor onboarding, including collection and validation of W-9s, banking information, and other required documentation.
- Monitor vendor performance and address recurring issues to improve service levels and operational efficiency.
- Respond promptly to vendor inquiries while ensuring exceptional customer service.
Leadership & Team Management
- Supervise, coach, and develop Accounts Payable staff.
- Establish departmental goals, performance expectations, and productivity metrics.
- Review workloads and allocate resources to meet deadlines.
- Conduct performance evaluations and provide ongoing feedback and training.
- Foster a collaborative, customer-focused team environment.
Financial Reporting & Compliance
- Assist with month-end and year-end close activities, including accruals and account reconciliations.
- Support annual audits by preparing requested documentation and responding to auditor inquiries.
- Ensure compliance with IRS reporting requirements, including annual 1099 preparation.
- Monitor AP aging reports and identify opportunities to improve cash flow and payment efficiency.
- Maintain compliance with company policies and applicable federal, state, and local regulations.
Process Improvement
- Evaluate and improve AP workflows, automation opportunities, and internal controls.
- Develop and maintain standard operating procedures.
- Identify opportunities to streamline invoice processing and reduce processing time.
- Partner with Finance and IT to optimize ERP and AP systems.
Supervisory Responsibilities:
- In partnership with the Director of Accounting Operations, oversees the Accounting Operations Supervisor with respect to Accounts Payable responsibilities, including workload management, prioritization of assignments, mentoring, coaching, and ensuring the timely and accurate completion of Accounts Payable functions.
Pay: $95,000.00 - $105,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
