Job Summary (Purchasing and logics):
We are seeking a proactive and detail-oriented Purchasing and Logistics/Office Assistant to join our dynamic team. In this role, you will be responsible for managing procurement activities, coordinating logistics operations, and providing essential administrative support to ensure smooth supply chain processes. Your expertise in ERP systems and materials management will drive efficiency, optimize inventory control, and support our overall business objectives. This paid position offers an exciting opportunity to develop your skills in sourcing, negotiation, and supply chain management within a fast-paced environment.
Key Duties/Responsibilities (Purchasing and Logistics):
- Maintaining appropriate quantities of parts, department inventory and shop supplies.
- Maintaining inventory database and performs periodic physical inventory to verify accuracy.
- Processing parts requisitions that are generated for current projects ensuring they meet the project schedule requirements. Notify the Maintenance Supervisor of any delays which could effect on-time completion.
- Issuing purchase orders to vendors with description of customer requirements.
- Inspecting incoming shipments to verify information against bills of landing, invoices, purchase orders, or other related records.
- Examining shipments for condition and quality.
- Rejects damaged items and notifies Maintenance Supervisor or Chief lnspector of discrepancy.
- Recording shortages and corresponding with shipper to rectify damages or shortages.
Routing items to the correct departments.
- Establishing and maintaining relationships with vendors
- Maintaining approved vendor list as directed by Chief lnspector.
- Tracking costs and negotiating shipping and vendor rates
- Maintaining list of life limited items and ensures they are purged from inventory upon expiration.
- Communicating and establishing strong working relationships with approved vendors and seeking cost effective competitive pricing for the company.
Job Summary (Office Assistant):
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Key Duties/Responsibilities (Office Assistant):
- Answers phones and transfer to the appropriate staff member
- Take and distribute accurate messages
- Greet public and clients and direct them to the correct staff member
- Coordinate messenger and courier service, receive, sort and distribute incoming mail
- Monitor incoming emails and answer or forward as required
- Prepare outgoing mail for distribution, fax, scan and copy documents
- Maintain office filing and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Update and maintain internal staff contact lists
- Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
- Type documents, reports and correspondence
- Organize travel arrangements for staff
- Co-ordinate and organize appointments and meetings
- Assist with event planning and implementation
- Monitor and maintain office supplies
- Ensure office equipment is properly maintained and serviced
- Perform work related errands as requested such as going to the post office and bank
- Keep office area clean and tidy
Qualifications
- QuickBooks is a MUST
- Proven experience with ERP systems such as SAP, SAP ERP, JD Edwards, Oracle EBS or similar platforms.
- Strong understanding of materials management, procurement processes, and supply chain operations.
- Familiarity with inventory management techniques including MRP (Material Requirements Planning) and inventory control strategies.
- Excellent negotiation skills with vendors and suppliers to achieve cost-effective purchasing agreements.
- Knowledge of logistics functions including shipping, freight management, and distribution coordination.
- Ability to work efficiently in a fast-paced environment while managing multiple priorities.
- Strong organizational skills with attention to detail in record keeping and data entry. Preferred qualifications include experience with e-commerce platforms, contract management expertise, familiarity with pricing strategies, production planning knowledge, and merchandising insight. Candidates should demonstrate a proactive attitude towards problem-solving and continuous improvement within supply chain functions. Join us to contribute your skills in purchasing and logistics while advancing your career in a vibrant organization committed to excellence!
- College Degree preferred
- 2 years or more experience in purchasing
- Previous office experience required
- Competent computer skills including MS Office, QuickBooks, Excel, internet skills including use of e-mails, group messaging and data collection, numeracy and literacy skills
- Aviation Industry experience is a plus
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) 6% Match
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
