We are seeking a highly organized, proactive Executive Assistant to support a fast-growing healthcare entrepreneur. This role combines executive support, household coordination, and occasional family support to help create a productive and well-organized work environment.
You'll support a growing portfolio of healthcare companies focused on serving families, with opportunities to contribute to operations, strategy, and projects across the organization.
Career Growth Opportunity
This is not a traditional Executive Assistant position. We are looking for someone who wants to grow alongside our organization. As our companies continue to expand, the successful candidate will have the opportunity to take on increasing operational and strategic responsibilities, with the potential to advance into an Executive Operations Manager or Chief of Staff role.
Schedule
- Approximately 30 hours per week, Monday through Friday
- Typical hours are 10:00 AM to 4:00 PM
- The assistant has flexibility in designing the weekly schedule, provided business priorities, appointments, and deadlines are met.
- Some weeks may require work across four longer days or six shorter days.
Responsibilities
- Organize supplies, inventory, and workspaces.
- Assist with projects across multiple companies, ensuring deadlines and key initiatives stay on track.
- Prepare meeting agendas, track action items, prepare reports, and follow up to ensure commitments are completed.
- Develop and improve systems, standard operating procedures (SOPs), and operational workflows.
- Research products, vendors, and services.
- Manage errands, purchases, local pickups, shipments, and deliveries.
- Coordinate cross-functional projects and help turn strategic ideas into completed initiatives.
- Coordinate business and household logistics, including schedules, appointments, vendors, projects, and priorities.
- Provide occasional family support during critical work meetings or business obligations, including engaging with one kindergarten-age child, preparing meals or snacks, and maintaining organized play areas.
- Anticipate needs, solve problems proactively, and help keep business and household operations running smoothly.
Ideal Candidate
- Exceptionally organized and dependable
- Enjoys solving problems and taking initiative
- Excellent time management skills
- Strong communication skills
- Clean driving record and reliable transportation
- Able to maintain confidentiality and exercise good judgment
Independent Contractor Structure
This position is intended to provide significant autonomy. The contractor is expected to independently organize their work, determine the order in which tasks are completed, and establish a schedule that accomplishes agreed-upon objectives while meeting required appointments and commitments.
This position is ideal for someone who enjoys solving problems, thrives in a dynamic environment, and is excited by the opportunity to grow into a key leadership role within a rapidly expanding organization.
Pay: $21.00 per hour
Work Location: In person
