Shipping Desk Clerk
Position Summary:
The Shipping Desk Clerk is responsible for coordinating outbound shipments, verifying shipping documentation, maintaining shipping records, and ensuring all loads are processed accurately and efficiently.
Key Responsibilities:
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Review and process daily shipment orders.
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Ensure all required documentation is received before releasing materials for shipment.
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Maintain and distribute daily shipping schedules to warehouse personnel.
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Check in drivers and verify required documentation, including:
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Pickup number
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Valid driver’s license
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Completed driver information form
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Destination information
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Truck and trailer details
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Record driver arrival and departure times.
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Obtain driver signatures on shipping logs.
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Verify shipment information against scheduling records.
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Prepare and distribute load documentation to warehouse personnel.
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Coordinate loading locations and direct drivers accordingly.
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Maintain organized shipment files and records.
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Generate and process Bills of Lading (BOLs) after loading is complete.
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Verify shipment details before releasing paperwork, including:
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Pickup number
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Destination
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Shipment weight
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Quantity
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Purchase order numbers
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Product information
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Shipment dates
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Print and distribute required copies of shipping documents.
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Scan and distribute completed shipment paperwork to appropriate departments.
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Maintain accurate daily logs and shipment records.
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Process rejected shipments according to company procedures.
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Ensure all documentation is completed accurately with no unauthorized alterations.
Qualifications:
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Strong attention to detail and accuracy.
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Excellent organizational and recordkeeping skills.
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Ability to work effectively with drivers, warehouse personnel, and office staff.
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Proficient with computers, scanners, and standard office software.
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Ability to manage multiple tasks in a fast-paced shipping environment.
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Previous shipping, logistics, transportation, warehouse administration, or dispatch experience preferred.
Work Environment:
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Office environment within a warehouse or distribution facility.
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Frequent interaction with drivers and warehouse personnel.
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Fast-paced environment requiring strong communication and multitasking abilities.
