Job DescriptionThe primary role of an Accounts Payable Specialist is to ensure that a company’s bills are paid in a timely fashion and in accordance with company guideline. They produce records, bookkeeping and financial transactions that will be used by accountants and auditors at tax time.
Responsibilities:
- Ensure invoice processing is performed timely and accurately.
- Process weekly cash disbursements (check runs).
- Reconcile vendor statements and resolve any differences or outstanding invoices in a timely manner.
- Provide exceptional customer service via phone/email/in-person to vendors and internal customers, working to resolve issues that might arise.
- Manage open Purchase Orders to facilitate timely payments.
- Assist with Month-end processing, as assigned, including month-end accruals and General Ledger Reconciliation.
- 1099 reporting & filing
- Assist with special projects and additional duties as assigned.
- May be cross-trained or asked to cross-train others in separate areas of responsibility to support coverage for absences and provide succession for career development and enterprise growth.
A bachelor’s degree in accounting, Finance, Business, or other related fields and 1+ year(s) of accounts payable experience; or 5+ years of accounts payable experience.
- Ability to work effectively both independently and in a team-oriented environment
- Strong attention to detail with a focus on accuracy in invoice processing and data entry
- Proficient in Microsoft Office Suite, including Excel (data entry, basic formulas), Outlook, and Word
- Excellent organizational skills with the ability to prioritize and manage high-volume workloads
CAPA (Certified Accounts Payable Associate) and CAPP (Certified Accounts Payable Professional) would be as plus but not required.
- MS Excel proficiency is required (basic- to intermediate-level formulas are required, and pivot tables are preferred)
- Previous experience working with a Purchase Order system is a plus but not required.
- Ability to work independently and as part of a team.
- Ability to prioritize and manage high volumes of work
- Strong proficiency in MS Office particularly in MS Excel
Pay: $20.00 - $23.00 per hour
Work Location: In person
