Overview
The Part-Time Real Estate Administrative Assistant provides administrative, operational, and client support for a high-volume, boutique real estate office. This role assists with daily office management, transaction coordination support, agent assistance, marketing preparation, and general administrative duties to help ensure smooth operations and a high level of client service.
Duties
- Monitor and restock office supplies and marketing materials
- Assist with copier, printer, internet, and general office equipment troubleshooting and any repair coordination
- Manage all aspects of the Transaction system for Realty Trust
- Review Transaction files for completeness, accuracy, and compliance prior to activation
- Verify required forms, signatures, and documentation are complete and compliant
- Audit transaction files to ensure brokerage compliance standards are met
- Close out completed transactions in Transaction System and ensure all documentation is finalized and properly archived
- Track missing documentation and follow up with agents regarding outstanding items
- Maintain data accuracy and consistency across all records within the Transaction system
- Provide general administrative assistance to broker and agents
- Handle miscellaneous operational and administrative tasks as assigned
- Provide TC support for all Realty Trust Agents
- Check in with agents once a week – a good will call: how are you, need anything, questions, etc.
Requirements
- Strong organizational and multitasking abilities
- Professional verbal and written communication skills
- Detail-oriented with ability to prioritize tasks independently
- Proficiency with Microsoft Office, Google Workspace, and PDF editing
- Comfortable learning Transaction system, DocuSign, and any miscellaneous real estate software platforms
- Prior real estate or administrative experience preferred, but not required
- Able to maintain confidentiality and professionalism
- Comfortable supporting multiple personalities and priorities simultaneously
Join a well-established boutique brokerage that has earned a trusted reputation throughout the Palm Springs and Coachella Valley real estate community. We are committed to delivering exceptional service, building lasting client relationships, and maintaining the highest standards of professionalism and integrity.
This position offers a unique opportunity to work alongside, and learn from, some of the Coachella Valley's top-performing real estate professionals. For a newly licensed agent or someone looking to grow within the industry, the hands-on exposure to listings, transactions, brokerage operations, and daily collaboration with experienced agents provides invaluable real-world experience that simply can't be replicated in a traditional office setting.
If you're organized, proactive, eager to learn, and excited to be part of a collaborative team where your contributions truly matter, we'd love to hear from you and explore how you can grow with us.
Compensation based on experience.
Pay: $20.00 - $25.00 per hour
Benefits:
Work Location: Hybrid remote in Palm Springs, CA 92262
