Please include a cover letter with your salary expectations and why you believe you would be a good fit for the Legal Assistant position.
Downtown Jacksonville, Florida law firm seeks an enthusiastic, self-motivated full-time Legal Assistant to busy Shareholder, with a minimum of 2 years Florida litigation legal assistant experience. This is an in-office position.
Primary Duties and Responsibilities for Litigation Legal Assistant to Shareholder
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Manages calendar of attorney and coordinates conference calls/depositions/mediations, etc.
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Opens new matters in internal software.
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Provides follow up with clients to ensure all claim materials have been received.
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Knows client procedures and ensures compliance by the firm in general communications with clients as necessary.
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Answers/directs phone calls.
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Reviews all outgoing correspondence from attorney for grammar and layout consistency.
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Tracks deadlines and document completion, and prompts attorney, associates or paralegals as necessary.
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Assists attorney with preparing draft pleadings and discovery.
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Files documents as directed by attorney through the Florida E-Filing Portal, United States District Courts and other courts as necessary.
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Receives mail, scans into internal software and disperses to appropriate parties.
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Drafts cover letters and other correspondence as directed.
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Handles all outgoing mail needs of attorney.
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Ensures both interoffice and external communication is appropriately documented in system software.
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Provides copies of all pleadings and correspondence to clients.
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Assist billing department with processing of firm invoices.
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Processes third-party invoices according to firm guidelines.
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Operates basic office support functions, such as scanning, printing, faxing, etc.
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Performs other duties as necessary.
Requirements:
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Must be proficient in Microsoft Word, Excel and Outlook, and having a working knowledge of ProLaw is a plus.
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Strong organization and communication skills.
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Meticulous attention to detail.
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Dependable with a respect to confidentiality and policies.
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Typing skills.
