Company Description
VITA has been a pioneer in developing innovative 3D Perspective X-Ray security systems since 2005. Specializing in advanced hardware, software, and Machine Learning algorithms, we introduced industry-first solutions like precious metal detection and electronics media detection for enhanced security. As we move forward with next-generation 3D Isometric Perspective X-Ray technologies, our scanners will provide advanced imaging clarity, robust AI detection, and state-of-the-art remote monitoring capabilities. With a steadfast commitment to innovation, VITA delivers unparalleled solutions to meet evolving security challenges worldwide.
Position Summary
We are seeking a professional, organized, and friendly Administrative Assistant to support daily office operations and provide administrative support to leadership and staff. This role is responsible for front desk responsibilities, office coordination, scheduling assistance, and general administrative support to help keep the office running efficiently.
Responsibilities
- Greet and assist visitors, clients, and vendors in a professional manner;
- Answer and direct incoming phone calls and emails;
- Provide day-to-day administrative support to leadership and office staff;
- Help manage calendars, schedule meetings, and coordinate conference rooms;
- Assist with organizing meetings, preparing agendas, and taking meeting notes when needed;
- Maintain organized digital and physical filing systems;
- Handle general administrative duties such as scanning, copying, filing, and document organization;
- Assist with drafting, formatting, and proofreading emails, letters, and documents;
- Track office supply inventory and place supply orders as needed;
- Serve as a point of contact for general office questions and requests;
- Help coordinate office maintenance, repairs, and vendor appointments;
- Assist with employee onboarding and offboarding tasks including workspace setup and equipment coordination;
- Support internal office events, team meetings, and company activities;
- Assist with data entry, record keeping, and basic reporting tasks;
- Receive and distribute mail, packages, and deliveries;
- Maintain clean and organized common office areas and reception area;
- Help ensure office policies, procedures, and records remain current and organized;
- Support special administrative projects and other duties as assigned.
Required Qualifications & Experience
- Previous receptionist, administrative assistant, or office support experience preferred
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office and Google Workspace
- Professional
- Ability to prioritize tasks and work independently
- Strong attention to detail and follow-through
- Reliable, punctual, and team-oriented
Pay: $45,000.00 per year
Benefits:
Experience:
- Proficiency with Microsoft Office and Google Workspace: 1 year (Required)
Ability to Commute:
- Orlando, FL 32810 (Required)
Work Location: In person
