Swan Electric, Plumbing, Heating & Air is seeking a highly organized and proactive Administrative Assistant to support our growing Fort Worth location. As the primary administrative support person in the office, this role serves as the go-to resource for employees, applicants, customers, and visitors while providing day-to-day support to the General Manager.
This position is ideal for someone who enjoys variety, problem-solving, and helping others. The Administrative Assistant will play a key role in onboarding new employees, supporting recruiting efforts, maintaining office operations, assisting with employee systems, and ensuring the Fort Worth office runs smoothly and professionally.
Serve as the first point of contact for walk-in applicants and employment inquiries.
Assist candidates with completing applications and navigating the hiring process.
Facilitate new hire onboarding and orientation activities.
Assist employees with setting up and accessing company systems, including Paycom, ServiceTitan, email, and other company platforms.
Ensure personnel files and onboarding records are maintained accurately.
Provide administrative support to the General Manager and Fort Worth team.
Answer and direct incoming phone calls professionally.
Greet customers, vendors, applicants, and visitors.
Maintain office supplies and coordinate office-related purchases.
Assist with scheduling meetings, training sessions, and office events.
Prepare reports, spreadsheets, forms, and other administrative documents as needed.
Manage incoming and outgoing mail and deliveries.
Maintain organized office records and filing systems.
Serve as a local resource for employees needing assistance with basic administrative questions.
Help employees navigate company systems and complete required forms.
Assist with distributing company communications and announcements.
Coordinate employee recognition, office celebrations, and morale-building activities as directed.
Assist with data entry and recordkeeping across various company systems.
Support departmental projects and initiatives as assigned.
Coordinate with Human Resources, Payroll, Recruiting, and Operations teams to ensure smooth communication and processes.
Identify opportunities to improve office efficiency and administrative workflows.
Perform other administrative duties as assigned.
