Who we are:
Flatbush Cats is a Brooklyn-based 501(c)(3) nonprofit working to reduce overcrowded animal shelters in New York City and prevent more cats from ending up on the street in the first place. What began as a grassroots rescue effort has grown into a citywide organization addressing the root causes through affordable veterinary care, access to spay/neuter services, and community outreach.
At the heart of our work is Flatbush Veterinary Clinic, a high-volume nonprofit clinic serving low-income pet owners, rescue organizations, and Trap-Neuter-Return (TNR) volunteers throughout Brooklyn. Each year, the clinic performs more than 7,500 spay/neuter surgeries—a number that continues to grow—while providing affordable wellness and dental care to thousands of pets.
By combining high-quality veterinary care with a commitment to accessibility, we're helping keep pets with their families while creating a city where more people and pets can receive the support they need.
What you’ll do:
We’re entering a new phase of growth, building on the momentum behind our work while staying focused on a simple philosophy: We focus on a few things and do them exceptionally well while building a community of supporters who believe in our vision.
But fundraising doesn’t run on good intentions alone. It runs on systems, details, follow-through, and trust.
The Development Associate will play a critical role in ensuring the infrastructure behind our donor relationships operates smoothly and accurately. This collaborative, detail-oriented role supports the development team by managing donor data, processing gifts, preparing reports and materials, and ensuring every interaction is timely and thoughtful.
You’ll work closely with a capable and growing team, with strong leadership support and a deeply committed board. This role is designed with realistic expectations, meaningful onboarding, and the space needed to succeed.
This role is ideal for someone who is:
- Deeply passionate about our mission
- Exceptionally organized and attentive to detail
- Dependable and accountable for their work
- Personable, professional, and comfortable working with people
- Calm and solution-oriented when challenges arise
- Curious and quick to learn new systems and tools
- Open to feedback and committed to continuous improvement
**** Please note: To be considered, applications must be submitted through the link provided. Applications sent via Indeed will not be reviewed. To apply, visit: https://www.flatbushcats.org/development-associate
Work Schedule:
This is a full-time, hybrid position based in Brooklyn, New York, with four days per week in the office.
What you’ll get:
Compensation
- The hiring range is $66,500–$75,000 annually, based on experience, skills, and qualifications.
Benefits
- Comprehensive medical, dental, and vision insurance with 100% employer-paid premiums
- Health Reimbursement Arrangement (HRA) fully funded to cover the plan deductible
- Flexible Spending Account (FSA) with optional employee enrollment
- 401(k) retirement plan with employer match: 100% match on the first 3% of contributions, plus 50% match on contributions up to 5%
- Transit and parking benefit: $60 monthly employer contribution
- Paid time off
- Paid sick time
- Paid holidays
Responsibilities:
Donor Data & CRM Management
- Own the accuracy, structure, and integrity of donor data within Salesforce
- Manage gift processing workflows, ensuring accuracy, timeliness, and compliance
- Develop and maintain reporting tools that support team decision-making
- Conduct routine data audits to ensure accuracy and consistency
- Analyze donor data and reporting outputs to identify trends, inconsistencies, or opportunities
- Ensure reporting accuracy and usability for strategic decision-making
- Demonstrate discretion and judgment when handling sensitive donor information
Gift Processing & Donor Communication
- Independently manage donor communications related to gifts, records, and inquiries across email and phone
- Resolve issues with discretion, professionalism, and sound judgment
- Determine appropriate next steps and prioritize responses across competing needs
- Oversee timely and accurate gift entry, reconciliation, and acknowledgment workflows
- Ensure donor interactions reflect organizational standards and reinforce trust
- Identify when to escalate complex issues and when to resolve independently
- Document communications to maintain continuity, accuracy, and institutional knowledge
Development Operations & Coordination
- Prepare donor briefings and background research to support meetings and relationship management
- Manage scheduling and coordination of donor meetings and follow-ups
- Support execution of event logistics and campaign-related activities
- Develop and pull segmented lists for targeted outreach efforts
- Build and format Mailchimp email templates and campaigns as assigned
- Maintain email-list data, including merge fields, unsubscribes, suppressions, and related automations
- Maintain organized systems for digital files and documentation
Prospect Research Support
- Conduct and synthesize prospect research to support donor cultivation strategy
- Identify potential new major and mid-level donors using available data and tools
- Develop clear, actionable summaries to inform team decision-making
Team Collaboration
- Serve as a reliable, responsive team member who anticipates needs and solves problems proactively
- Learn and master the tools and systems the team uses (CRM, email platforms, project management tools)
- Identify, implement, and refine process improvements to increase efficiency, accuracy, and consistency across workflows
- Contribute to a culture of accountability, professionalism, and continuous improvement
Qualifications
Required
- 2+ years of administrative, development, operations, or database management experience
- May come from internships, part-time roles, school projects, or volunteer experience.
- Highly organized with exceptional attention to detail
- Strong written and verbal communication skills
- Comfortable interacting professionally with donors and external stakeholders
- Demonstrated ability to learn new software systems quickly and thoroughly
- Experience working with databases or CRM systems
- Ability to manage multiple priorities and meet deadlines consistently
- Strong sense of accountability and follow-through
Preferred
- Experience in a nonprofit fundraising environment
- Familiarity with donor database best practices and reporting
- Experience supporting fundraising events or campaigns
- Experience with Salesforce
**** Please note: To be considered, applications must be submitted through the link provided. Applications sent via Indeed will not be reviewed. To apply, visit: https://www.flatbushcats.org/development-associate
Job Type: Full-time
Pay: $66,500.00 - $75,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Brooklyn, NY 11210
