We are looking for a reliable, organized, and customer-focused secretary / administrative assistant to join our growing property management office. The ideal candidate is professional, detail-oriented, and able to manage multiple responsibilities while providing excellent customer service to tenants, vendors, and business partners.
Responsibilities:
Answer and direct incoming phone calls in a professional manner.
Communicate with current and prospective tenants by phone, email, and text.
Coordinate with maintenance vendors and schedule repairs.
Track maintenance requests and follow up to ensure timely completion.
Assist with office administration, filing, and document organization.
Prepare and manage leases, notices, and other property management paperwork.
Work closely with the owner's personal assistant to support daily business operations.
Maintain accurate tenant and property records.
Assist with scheduling appointments and coordinating meetings.
Perform other administrative duties as assigned.
Qualifications:
Previous administrative or customer service experience preferred.
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Proficient with Microsoft Office (Word, Excel, Outlook) and comfortable learning property management software.
Ability to work independently and as part of a team.
Professional attitude with strong attention to detail.
Benefits:
Full-time, stable employment.
Monday–Friday schedule (9:00 AM–5:00 PM).
Friendly, supportive work environment.
Opportunities for growth within the company.
Pay: $15.00 - $17.00 per hour
Work Location: In person
