Role Overview
Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders.
The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.
Key Responsibilities
Executive Support & Calendar Management
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Manage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events
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Prioritize and coordinate shifting demands while ensuring alignment with business objectives
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Prepare daily briefings, agendas, and meeting materials for executive leadership
Communication & Stakeholder Coordination
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Serve as a primary point of contact between executives and internal/external stakeholders
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Draft, review, and manage professional correspondence, reports, and presentations
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Screen and prioritize communications, ensuring timely and appropriate responses
Operational & Administrative Oversight
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Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking
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Manage expense reports, invoices, and administrative documentation with accuracy and compliance
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Track key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives
Confidentiality & Compliance
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Handle highly sensitive and confidential information with discretion and professionalism
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Ensure documentation, communications, and processes align with company policies and compliance standards
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Maintain organized records of executive decisions, contracts, and key business activities
Project & Cross-Functional Support
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Support special projects and strategic initiatives on behalf of executive leadership
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Coordinate with departments including legal, finance, HR, operations, and real estate teams
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Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions
Meeting & Event Coordination
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Plan and execute executive meetings, leadership off sites, and company events
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Prepare meeting minutes, action items, and follow-up tracking
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Ensure seamless logistics and execution of internal and external engagements
#MLTA
Qualifications
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Bachelor’s degree in Business Administration or related field preferred
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5+ years of experience supporting C-level executives or senior leadership
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Strong organizational and time management skills with the ability to multitask effectively
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Exceptional written and verbal communication skills
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High level of discretion, integrity, and professionalism
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Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools
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Experience in fast-paced, multi-entity or retail environments is a plus
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Ability to anticipate needs, think critically, and solve problems independently
Why Work with Us?
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Be part of a fast-growing, industry-leading wireless retailer
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Direct exposure to executive leadership and strategic decision-making
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Collaborative and high-performance work environment
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Competitive compensation and benefits package
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Opportunity for growth within a rapidly scaling organization
