Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
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Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Experiential Education Coordinator II is responsible for the development and maintenance of experiential education placements consistent with course requirements and educational outcomes for all pharmacy practice experiences within the Fisch College of Pharmacy. The Experiential Education Coordinator also prioritizes, and coordinates documentation submissions, site visits, and requirements associated with experiential sites and placements. Possibility of some after-hours, or weekends for various University events. Travel may also be needed for workshops and site visits.
Major Responsibilities/Duties/Critical Tasks
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Coordinate availability of sites and preceptors.
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Schedule all Advanced Pharmacy Practice Experiences (APPE) and Introductory Pharmacy Practice Experiences (IPPE).
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Maintain adequate capacity and availability of experiential sites and preceptors.
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Initiate, process, follow up on, and maintain affiliation agreements related to experiential sites.
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Triage inquiries from students, faculty, preceptors and potential preceptors and sites.
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Facilitate documentation submissions from preceptors, students, and sites.
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Ensure preceptors meet standards and qualifications required by state, FCOP, and accreditation agencies and boards.
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Recruit new experiential sites and preceptors to support experiential education capacity.
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Assist with quality assurance monitoring and reporting.
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Confirm that students meet site-specific requirements and submit all needed documentation for experiential placements.
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Coordinate and complete all onboarding documentation as required by experiential sites.
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Serve as the primary correspondent for experiential sites and preceptors.
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Assist with conducting site visits, which may require travel.
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Prepare and maintain all documentation related to site visits.
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Efficiently create and maintain spreadsheets, databases, and records.
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Support the accreditation processes and related reporting requirements as needed.
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Other duties as assigned.
Required Education/Experience
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Bachelor’s Degree in related field.
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Three (3) years of related work experience.
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May accept a combination of education and experience.
Preferred Education/Experience
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Master’s degree in related field.
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Experience with CORE ELMS or similar electronic learning management systems.
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Two (2) years of experience within the University of Texas System and/or another four-year Texas college or university.
Accompanying Knowledge, Skills, Abilities and Competencies
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Proficient with computers and software.
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Strong customer service and communication skills, both in person and over the phone.
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Detail-oriented with the ability to manage multiple responsibilities effectively.
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Ability to work independently and as part of a team.
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Establish, nurture, and maintain productive relationships with internal and external audiences.
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Capable of analytical and critical thinking, complex problem solving, and priority balancing.'
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Effective and meticulous record keeping.
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Work collaboratively and cooperatively with university personnel at all levels.
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Respond flexibly and positively in all circumstances, working calmly under pressure.
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Proficiency in managing and reviewing documentation.
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Ability to adapt to new technologies and software systems quickly.
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Interact professionally with students, faculty, and university leadership.
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Demonstrated flexibility and initiative in a dynamic work environment.
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Highly efficient and reflective, always looking for ways to improve processes.
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Ethical.
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Ability to maintain confidential information.
About The University of Texas at Tyler
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.
With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.
For more information, please visit https://www.uttyler.edu/about/.
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.
