We are seeking an experienced, dependable, and highly organized Bookkeeper / Office Administrator to manage our day-to-day financial transactions and daily office operations in our small Scottsdale Airpark office.
This position is ideal for a detail-oriented professional who excels at managing accounts receivable/payable, maintains meticulous financial records, and enjoys working independently to keep a small business running smoothly.
Key ResponsibilitiesBookkeeping & Financial Administration
- Accounts Receivable & Payable: Manage billing, post incoming payments, generate client invoices, and handle vendor payments.
- Financial Tracking & Reconciliation: Maintain accurate financial records, reconcile accounts, and support general ledger maintenance.
- Data Entry: Enter and verify financial data efficiently with high-speed accuracy using 10-key skills.
- Reporting: Assist with general office accounting procedures, basic financial reporting, and preparing documentation for tax/CPA review.
Office Administration & Support
- Spreadsheet Management: Create, update, and maintain complex tracking spreadsheets using advanced Microsoft Excel features.
- Document Control: Prepare, edit, and format professional correspondence, contracts, and documents.
- Office Operations: Manage email communications (Outlook), answer and route incoming phone calls with a high level of professionalism, and keep digital and physical filing systems highly organized.
- Special Projects: Support operations with ad-hoc projects and general administrative duties as needed.
Qualifications
- Experience: Minimum of 5 years of professional bookkeeping, accounting clerk, or combined financial/administrative experience.
- Software Proficiency:
- Strong proficiency in Microsoft Excel (ability to manage formulas, tracking sheets, and data analysis is a major focus).
- Proficient in Microsoft Word and Outlook.
- Experience with Quicken or comparable bookkeeping/accounting software is highly preferred.
- Skills:
- Excellent typing and 10-key by touch skills for rapid, accurate data entry.
- Strong fundamental understanding of general accounting principles (debits, credits, posting, and reconciliation).
- Communication & Etiquette: Professional phone manner, strong customer service skills, and clear written and verbal communication.
- Work Style: Exceptionally organized, detail-oriented, self-motivated, and comfortable working independently in a quiet, small-office environment with minimal supervision.
Preferred Qualifications
- Prior experience working in the real estate, construction, property management, or escrow industries.
What We Are Looking For
The ideal candidate takes absolute pride in the accuracy of their numbers and the organization of their workspace. You should be proactive, dependable, and comfortable in a small, focused office environment where flexibility, initiative, and trust are highly valued.
If you are a seasoned bookkeeping professional who enjoys managing independent workflows and contributing to the success of a growing business, we would love to hear from you.
Pay: $25.00 per hour
Work Location: In person
