About Us
At House of Wilde, we specialize in creating luxury, high-end events that leave lasting impressions. From corporate galas to opulent weddings, our team is dedicated to bringing clients' visions to life with impeccable attention to detail and extraordinary service. We are currently seeking a talented Part-Time Wedding & Event Planner/Onsite Designer to support our event operations, ensuring every detail is executed flawlessly for our discerning clientele.
Job Overview
As a Part-Time Wedding & Event Planner/Onsite Designer, you will play an integral role in the coordination and execution of our events. This position focuses on the critical tasks typically involved in "Month-of" event planning, including site walkthroughs, liaising with logistics and venue teams, overseeing event setup and styling, and ensuring everything runs smoothly from load-in to final touches.
Key ResponsibilitiesPre-Event Planning (30 Days Out)
- Site Walkthroughs: Attend venue walkthroughs to understand venue layout, load-in locations, power requirements, and rigging capacities.
- Client & Vendor Communication: Reach out to clients 30 days before the event to ensure that all critical event details are confirmed and gathered. Relay this information to logistics and team members as needed.
- Critical Details Coordination: Work with logistics managers to clarify event specifics, staffing needs, and any changes to quantities or requirements (subrentals/custom fabrication).
- Pre-Production Meetings: Attend and actively participate in 30-day-out, 2-week, and 1-week production meetings, ensuring all elements of the event are accounted for and communicated.
Event Day (Load-In & Setup)
- On-Site Management: Arrive early on event day for load-in and stay through setup to ensure everything runs smoothly. Work with the Lead to ensure that all event elements are accounted for and nothing is missed during the loading process.
- Styling & Design Implementation: Oversee the styling of lounges, decor, and other event spaces to ensure they align with the client’s vision.
- Client & Vendor Coordination: Interface with the venue staff and planner as needed to ensure a seamless setup. Provide exceptional service, addressing any last-minute requests or adjustments with professionalism and efficiency.
Post-Event Tasks
- Invoice Reconciliation: Review and reconcile invoices as necessary, making adjustments to quantities or services based on any last-minute changes or additions.
- No Load-Out Responsibilities: This position does not require participation in load-out.
Qualifications
- Experience: At least 5 years in event planning or event design, particularly in high-end or luxury event settings.
- Detail-Oriented: Strong organizational skills with an ability to track multiple moving parts and ensure all event details are covered.
- Client-Facing Experience: Comfortable working directly with clients and vendors, providing exceptional service in a high-pressure environment.
- Creative Skills: A strong eye for design, with experience styling and setting up event spaces.
- Communication: Excellent communication skills, both verbal and written. Ability to work well with team members, clients, and vendors.
- Technical Knowledge: Familiarity with event logistics, including load-in requirements, power, rigging, and event setup.
- Flexible Schedule: Ability to work flexible hours, including evenings and weekends, depending on event schedules. Willing to work weekends and travel 2-8 hours+ depending on the location and sometimes overnights.
Why Join Us?
- Collaborative Environment: Work alongside a passionate, creative team that values quality and attention to detail.
- Variety of Events: Experience working on a wide range of events, from intimate gatherings to large-scale productions.
- Growth Opportunities: Potential to expand your role as the business grows.
- Luxury Clientele: Gain experience working with high-end clients who expect nothing but the best.
How to Apply
If you are an organized, detail-driven, and client-focused individual with a passion for event planning and design, we want to hear from you! Please submit your resume and a portfolio (if applicable).
Job Type: Part-time
Pay: $30.00 - $40.00 per hour
Expected hours: 5 – 20 per week
Schedule:
- 8 hour shift
- Evening shift
- Monday to Friday
- Weekends as needed
Ability to Commute:
- Denver, CO 80223 (Required)
Ability to Relocate:
- Denver, CO 80223: Relocate before starting work (Required)
Work Location: In person
