Description:
Essential Functions
Assistant to the VP of Communications
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Provide administrative support to the Vice President of Communications, including calendar management, email coordination, and routine office tasks.
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Schedule department meetings as needed.
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Coordinate team meeting logistics, including agendas, materials, and meeting arrangements.
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Assist the Vice President of Communications with research projects, special initiatives, and departmental assignments that support the goals of the Communications Office.
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Execute the planning of creative workdays and other offsite culture-building meetings.
Budget Management
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Oversee the budget tracking document and ensure that budget information is accurate and updated on time.
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Prepare and submit monthly Concur expense reports accurately and on schedule.
Office Coordination
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Package and ship promotional items, giveaways, and related materials.
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Organize the office and workroom and help maintain a professional atmosphere.
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Respond professionally to inquiries received through the Communications office email account and phone line.
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Update campus digital slide content and ensure materials are current and accurate.
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Order supplies for the admissions team.
- Perform other related duties as assigned.
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Serve as a secondary point of contact for campus offices, providing support and coordination alongside the Project Manager.
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Assist with various Communications projects as needed.
Requirements:
Qualifications/Requirements
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Christian with high integrity, currently pursuing a relationship with God
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High School Diploma Required (Some college experience preferred)
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Prior administrative experience is preferred but not required.
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Basic understanding of the Spurgeon College and Midwestern College.
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Excellent communication and organizational skills.
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Basic knowledge of Microsoft Office
- Able to take the initiative to complete the duties of the position without the need for direct supervision.
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Must be able to work independently, as well as part of a team
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Must show a desire and willingness to learn
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Must possess a positive attitude
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Able to pass background screening, including driving record
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Eligible to work in the United States
Working Conditions
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Normal business hours (M-F)
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20 hours per week
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Shared office environment
Physical Requirements
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Frequently required to sit or stand for periods of time at a desk or computer station
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Occasionally required to stand, walk, and reach with hands and arms.
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Able to lift and/or move up to 25 pounds.
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Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
