Executive Assistant / Operations Coordinator
Rhom Automotive Group | Portland, OR
Competitive Pay
Growth Opportunity
Veteran Friendly
Department of Defense SkillBridge Industry Partner
Some people simply complete tasks.
Others naturally create order, anticipate needs, and make everyone around them more effective.
If you're the type of person who notices details others miss, enjoys bringing structure to busy days, and takes pride in helping a business operate at its best, we'd love to meet you.
About Us
Rhom Automotive Group is a growing independent European automotive specialist serving the Portland, Oregon area. We believe exceptional service begins with exceptional people. Our company is built on integrity, craftsmanship, professionalism, and treating customers the way we'd want our own family treated.
We're looking for someone who wants more than an administrative job. We're looking for someone who wants to become an essential part of our team and grow alongside the company.
This position works directly with the owner and touches nearly every part of the business. Every day is different, and the right person will enjoy creating organization, solving problems, and helping move projects forward.
What You'll Do
- Manage calendars, appointments, and scheduling
- Answer phones and provide outstanding customer service
- Coordinate customer communication and follow-up
- Organize projects from beginning to completion
- Work with vendors, suppliers, and contractors
- Maintain organized files, records, and office systems
- Assist with marketing, social media, and special projects
- Coordinate travel, meetings, and office logistics
- Order office supplies and manage inventory
- Identify opportunities to improve systems and efficiency
- Handle confidential information with professionalism and discretion
The Person We're Looking For
The right person isn't just organized—they genuinely enjoy being organized.
You naturally notice details others overlook.
You ask thoughtful questions because accuracy matters more than assumptions.
You communicate clearly, stay calm under pressure, and take ownership of your work.
You enjoy solving problems, creating systems, and helping others succeed.
You value integrity and professionalism, even when no one is watching.
Most importantly, you're dependable. When you say something will get done, it gets done.
Qualifications
- Excellent organizational and time management skills
- Strong written and verbal communication
- High attention to detail
- Professional demeanor
- Comfortable learning new software and technology
- Experience with Microsoft Office and/or Google Workspace
- Valid driver's license and reliable transportation
Experience as an Executive Assistant, Office Manager, Administrative Professional, Project Coordinator, or Customer Service Professional is preferred but not required.
We're willing to train the right person with the right attitude and character.
What We Offer
- Competitive compensation based on experience
- Consistent schedule
- Opportunity for advancement as the company grows
- A respectful, professional work environment
- Variety in your work—you'll never be stuck doing the same thing every day
- The opportunity to make a meaningful impact on a growing business
Veterans Welcome
Rhom Automotive Group proudly supports those who have served our country.
We are a U.S. Department of Defense SkillBridge Industry Partner and enthusiastically encourage transitioning service members and military veterans to apply.
Military service develops leadership, adaptability, accountability, and problem-solving skills that align well with our culture. Whether you're participating in the SkillBridge program or are a veteran seeking your next career opportunity, we'd be honored to hear from you.
Military experience is valued but not required.
A Note From the Owner
I'm looking for someone I can genuinely trust—someone who takes pride in doing excellent work, communicates honestly, asks questions when something isn't clear, and enjoys making life easier for everyone around them.
This isn't a position where you'll simply answer phones or file paperwork. I want to invest in someone who wants to build a career, take on increasing responsibility, and become an important part of our company's future.
If you're looking for a workplace where integrity matters, your contributions are appreciated, and your work has a real impact, I'd love to hear from you.
To Apply:
Please submit your resume along with a brief cover letter telling us:
- Why this position interests you.
- What makes you exceptionally organized.
- A time you caught a mistake that others missed or improved a process.
- Why you believe you'd be a great fit for Rhom Automotive Group.
Pay: $52,695.64 - $85,000.00 per year
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Relocation assistance
- Retirement plan
Work Location: In person
