Job Summary
We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your positive attitude and organizational skills will ensure a smooth flow of daily activities, creating a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team. (IHG Opera Experience is highly preferred)
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Answer multi-line phone systems efficiently, directing calls to appropriate departments or personnel
- Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office
- Handle data entry, filing, and document proofreading to maintain accurate records and correspondence
- Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
- Provide customer support by addressing inquiries professionally and resolving issues with a positive attitude
- Assist with clerical duties including typing, document preparation, and maintaining organized files
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Exceptional phone etiquette skills for handling multi-line phone systems confidently
- Bilingual abilities are highly valued to serve diverse client needs better
- Prior office experience or administrative background is preferred; experience as a dental or medical receptionist is a plus
- Knowledge of bookkeeping software such as QuickBooks for basic financial tasks
- Strong attention to detail for proofreading documents and data entry accuracy
- Effective time management skills to prioritize tasks efficiently and meet deadlines
Join us as a Front Desk Associate and become an integral part of a vibrant team dedicated to delivering outstanding service while growing your professional skills!
Pay: Up to $15.50 per hour
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Vision insurance
Work Location: In person
