Position Summary
The Administrative & Marketing Coordinator is a part‑time, multi‑functional role supporting daily operations, caregiver coordination, client communication, and marketing activities for Tabitha HomeCare Solutions. This position ensures smooth administrative workflow and consistent brand visibility while helping the agency grow in the Twin cities and surrounding areas.
This role is ideal for someone who is organized, tech‑savvy, and comfortable working independently in a fast‑moving home‑care startup.
Key Responsibilities
Administrative & Operational Support
- Manage daily office tasks, scheduling, and communication within limited part‑time hours.
- Support caregiver onboarding, credentialing, and compliance file maintenance.
- Assist with client inquiries, intake coordination, and follow‑up communication.
- Maintain organized digital and physical records aligned with Minnesota DHS/MDH requirements.
- Prepare basic reports, updates, and summaries for leadership.
Caregiver & Client Coordination
- Serve as a point of contact for caregivers regarding schedules and agency updates.
- Conduct outreach to prospective caregivers and assist with interview scheduling.
- Maintain the staffing calendar and help ensure shift coverage.
- Support caregiver engagement and retention activities.
Marketing & Outreach
- Manage social media posts, content calendars, and community engagement.
- Assist with digital marketing, flyers, brochures, and promotional materials.
- Coordinate outreach to clinics, senior centers, and community organizations.
- Track basic marketing metrics and prepare monthly summaries.
Compliance & Quality Support
- Assist with maintaining compliance documentation for audits and licensing.
- Support quality assurance tasks such as client satisfaction surveys and incident tracking.
Required Skills & Qualifications
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Professional and client‑focused demeanor.
- Proficiency with Microsoft Office, Google Workspace, and basic digital marketing tools.
- Experience in home care or healthcare operations preferred.
- Ability to work independently and manage tasks within part‑time hours.
- Legally authorized to work in the United States
Role Type
- Part‑time: 10–25 hours per week
- Flexible cshedule; hybrid remote/office options
- Reports to: Executive Director / Administrator
- Location: Twin Cities
Pay: $18.00 - $26.00 per hour
Benefits:
People with a criminal record are encouraged to apply
Work Location: Remote
