Workers' Compensation Compliance Specialist (Remote)
Location: Fully Remote
Preference: Candidates located in the New York/New Jersey area or within the Eastern or Central time zones are preferred.
Position Overview
We are seeking an experienced and detail-oriented Workers' Compensation Compliance Specialist to support clients in maintaining qualified self-insurance status and meeting state-specific workers' compensation reporting requirements. This role requires expertise in managing complex quarterly and annual filings across multiple jurisdictions, ensuring compliance with strict regulatory deadlines, and serving as a trusted resource to clients throughout the reporting process.
The ideal candidate will have multi-state workers' compensation compliance experience gained within risk management, human resources, payroll, consulting, brokerage, third-party administration, or state regulatory environments.
Key Responsibilities
- Manage and maintain reporting calendars for multiple clients, entities, and state jurisdictions to ensure all filing requirements are completed accurately and on time.
- Request, collect, and review payroll data, classification codes, hours worked, loss information, financial statements, actuarial reports, and other required documentation.
- Proactively follow up with clients, third-party administrators, and other stakeholders to obtain required information and maintain compliance with strict filing deadlines.
- Monitor and update filing statuses and enter required information into various state reporting portals and online systems.
- Guide clients through certification, approval, and submission processes within state web portals.
- Provide instructions regarding payment requirements and compliance obligations.
- Maintain detailed documentation of all compliance activities, communications, supporting records, and filing submissions.
- Assist clients with adding new entities to state self-insurance programs as needed.
- Review surety bond requirements and other security obligations with individual states and coordinate requests for adjustments when necessary.
- Compile and provide actuarial reports and supporting documentation requested by state agencies.
Required Qualifications
- Bachelor's degree preferred.
- Minimum of 10 years of experience in workers' compensation compliance, self-insurance administration, risk management, payroll, benefits administration, or related functions.
- Demonstrated experience managing quarterly and annual workers' compensation filings across multiple states.
- Strong understanding of qualified self-insurance programs, state reporting requirements, and monopolistic fund compliance.
- Experience working with state reporting portals and maintaining regulatory documentation.
- Exceptional attention to detail and ability to manage multiple deadlines simultaneously.
- Strong organizational, analytical, and communication skills.
- Proficiency with Microsoft Office applications, including Excel and Outlook.
Preferred Experience
- Experience within an employer risk management department, human resources function, payroll department, insurance brokerage, consulting firm, third-party administrator, or state regulatory agency.
- Knowledge of workers' compensation security requirements, surety bonds, and actuarial reporting processes.
- Ability to work independently in a fully remote environment while managing competing priorities and deadlines.
Success Profile
The ideal candidate is:
- Highly organized and detail-oriented
- Self-motivated and able to work independently
- Skilled at managing complex regulatory requirements
- Comfortable working with clients and multiple stakeholders
- Proactive, responsive, and deadline-driven
- Committed to accuracy and compliance excellence
Pay: From $75.00 per hour
Education:
Experience:
- conducting annual/quarterly filings in multiple states : 10 years (Preferred)
- Workers' compensation: 4 years (Preferred)
- Self-insurance filings: 4 years (Preferred)
- State workers' compensation portals : 4 years (Preferred)
- Payroll classifications, class codes, or loss reporting : 4 years (Preferred)
- Healthcare compliance is significantly different: 4 years (Preferred)
Work Location: Remote
