Position: Manager, School Finance
Type: Full-Time, Exempt
Compensation: Range $75,000 - $90,000
Reporting to: Director of Finance
Direct Reports: None
Location: Remote, with occasional travel. Residence between North Thornton, CO and Cheyenne, WY
About Us:
Academica Mountain West is part of Academica, a nationally recognized Educational Service Provider (ESP) supporting high-performing charter schools in finance, operations, governance, compliance, and academics.
We serve charter schools across Colorado and Wyoming and are expanding throughout the Mountain West. Our mission is to empower school leaders to focus on student achievement by providing strong financial and operational infrastructure.
Key Responsibilities:
- The School Finance Manager may include, but not limited to, the following job tasks:
- Accounting & Financial Operations
- Prepare and post journal entries to accurately record financial transactions
- Reconcile balance sheet accounts by the 15th of each month
- Ensure office managers complete Student Generate Funds (SGF) reconciliations by the 10th with signed documentation
- Import payroll general ledger data from Paycom into Sage
- Set up and manage vendors in Sage/Avid
- Review purchase requisitions in Avid to ensure proper coding
- Calculate lease/rent obligations
- Process PTO cash-outs and rollovers
- Financial Reporting & Compliance
- Prepare and review monthly and quarterly financial statements
- Ensure timely and accurate reporting for:
- Board of Directors (budgets, financials, FAC reports)
- Finance Advisory Committees (FAC)
- Authorizers (budgets, quarterly reports, audits, contract-required reporting)
- State reporting requirements (e.g., WDE601, WDE680, WDE109K, CDE Data Pipeline, PERA, audits)
- Budgeting & Financial Planning
- Develop and manage school budgets in collaboration with Director of Finance, school leadership, and board treasurers:
- Initial budgets
- Amended budgets
- Supplemental budgets (as needed)
- Upload and maintain budgets in Sage
- Audit, Tax & External Relations
- Serve as liaison with external auditors for:
- Annual audits
- IRS Form 990
- Other financial reviews and projects
- Board & Stakeholder Engagement
- Attend and present at public board meetings
- Serve as the financial representative for Academica Mountain West
- Present financial reports, budgets, and key insights
- Participate in monthly/quarterly meetings with school administrators and office managers
- Training & Internal Collaboration
- Provide training and ongoing support to school office managers
- Attend internal Academica accounting meetings
- Perform additional duties as assigned
Basic Qualifications:
- Bachelor’s in Finance or Accounting and/or 5 years of Experience in School Finance
- Experience in SAGE accounting software
- Experience in K-12 charter school finance or educational service providers
- Familiarity with Colorado and Wyoming Department of Education Chart of Accounts
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and interpersonal skills
- Alignment with organization’s mission and values
Preferred Qualifications:
- Experience with Colorado and/or Wyoming Department of Education chart of accounts
- Direct experience in charter school finance
- Proficiency in Sage accounting software
Pay: $70,000.00 - $90,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
