Position Summary
The Associate, Political Programs & Operations is responsible for overseeing the organization’s Political Action Committee (PAC) operations and managing the day-to-day functions of the office. Approximately 60–65% of this role is PAC-focused, including compliance, contributions, reporting, and coordination with the PAC’s outside consultant. The remaining 35–40% involves administrative and office management, data oversight, and website maintenance. This position also requires up to 5% travel to support meetings, conferences, and events. The ideal candidate is detail-oriented, organized, and able to independently manage compliance-driven PAC responsibilities while ensuring efficient office and operational management.
Key Responsibilities
PAC Operations & Compliance (65%)
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Lead and oversee all PAC contributions, disbursements, and compliance with FEC regulations.
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Serve as the primary liaison to the PAC’s outside consultant, ensuring accurate reporting, compliance, and strategic alignment.
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Draft and distribute PAC-related communications to members, ensuring clarity and timeliness.
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Review PAC reports for accuracy and coordinate timely submissions to the FEC.
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Maintain accurate donor and contribution records in compliance with FEC (Federal Election Commission) and state reporting requirements.
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Maintain updated records of PAC leadership and donor contributions.
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Lead PAC fundraising initiatives, including events, campaigns, and outreach.
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Monitor contribution limits and enforce compliance with all regulations.
Data & Website Management
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Manage donor contribution data from Salesforce and GiveSmart, ensuring accurate reporting and analysis.
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Oversee the timely and accurate posting of documents to organizational websites, assigning appropriate titles, placement, and categorization.
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Conduct monthly website audits to ensure accuracy, currency, and compliance with organizational standards.
Office & Administrative Operations (35%)
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Oversee and manage daily administrative operations to ensure smooth and efficient office functions.
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Review and approve invoices, ensuring accuracy and adherence to organizational standards.
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Act as the primary point of contact for vendors, office logistics, and operational support.
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Manage office supplies and vendor relationships to maintain seamless operations.
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Schedule and coordinate meetings, including Zoom and Microsoft Teams calls, as well as quarterly Washington Committee meetings.
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Lead meeting logistics such as venue selection, catering, and vendor coordination.
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Prepare and distribute meeting materials; provide on-site support as needed.
Qualifications
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Associate’s or Bachelor’s degree preferred (Political Science, Public Policy, Business, or related field).
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Experience with PAC administration, FEC compliance, or government relations strongly preferred.
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Prior administrative or office operations experience required.
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Demonstrated ability to independently manage compliance-driven responsibilities and operational functions.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Experience with Salesforce and GiveSmart a plus.
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Excellent written and verbal communication skills.
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Strong organizational and time-management skills with excellent attention to detail.
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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Demonstrated discretion and professionalism in handling confidential information.
