Position Title: Escrow Assistant
Job Location: Harker Heights, TX
Non-Exempt / Hourly
Position Summary:
Our escrow assistant works with lenders, real estate agents, and builders to acquire, analyze, and organize all necessary documents needed to process the closing. The Escrow Assistant provides administrative and operational support to the Escrow Officer, ensuring smooth processing and closing of real estate transactions.
Job Description:
Primary responsibilities include but are not limited to the following:
- Assists in processing files with a high degree of quality, including balancing, clearing, and working prelims for clients
- Orders all necessary documents to close the transaction on time (i.e., payoff demands, tax certifications, attorney documents, and HOA Statements)
- Reviews commitment to ensure clear title and notifies escrow officer and parties of closing requirements
- Maintains records of communication with all partners involved in transactions
- Follows company standards and practices when processing transactions, as well as applicable state laws and guidelines
- Informs escrow officers of any missing items or problems relevant to closing
- Understands escrow standards, title clearance, real estate regulations and guidelines, and document preparation
- Comprehends pay off per diems, tax prorations, and interest calculations
- Ability to work HUDs and CDs independently and proficiently for client and lender approval
- Understands lender documents and recordings
- Schedules and coordinates closings with all parties
- May be responsible for order entry
- Assist in the preparation and review of escrow documents, including closing statements, company documents, and loan documents.
- Ensure all documents comply with company policies, regulatory requirements, and industry standards.
- Serve as a primary point of contact for clients, real estate agents, lenders, and other parties involved in the transaction.
- Respond to inquiries and provide updates on the status of the transaction to all parties
- Communicate effectively with all parties to ensure timely completion of all necessary paperwork and requirements
- Maintain accurate and organized escrow files, both physical and electronic.
- Enter and update transaction information in the escrow management system.
- Ensure compliance with all legal and regulatory requirements, including verifying the accuracy of documents and obtaining necessary signatures.
- Provide general administrative support to the Escrow Officer, including answering phones, scheduling meetings, and managing correspondence.
- May be responsible for commercial transactions.
- Performs other duties as assigned by the supervisor
- Adheres to company policies and guidelines
- Preference working in Qualia and/or RamQuest Complete Closing
- Working knowledge of Simplifile eRecording software
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Physical Setting:
Application Question(s):
- Do you have an active Texas Escrow Officer license?
Education:
- High school or equivalent (Required)
Experience:
- Title Insurance: 2 years (Required)
License/Certification:
- Certified Notary Public (Preferred)
Ability to Commute:
- Harker Heights, TX 76548 (Required)
Work Location: In person
