Important Recruitment Information for this vacancy
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Job Posting closes: Open until Filled
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Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.
Agency Information:
Kansas Department for Aging and Disability Services
Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
https://www.kdads.ks.gov/
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Disability Preference Eligible: Yes
Search Keywords: Director of Budget
Compensation: Up to a maximum salary of $105,000 annually.
- Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
This position advises the Financial and Information Services Commission (FISC) Commissioner on fiscal strategy and oversees major financial functions for KDADS, including budget development, forecasting, funding analysis, and risk assessment. It leads the creation and management of the agency’s approximate $4 billion budget through approximately 80 different funding sources and annual federal budgets and serves as KDADS’ primary point of contact for finance-related legislative activity.
Job Responsibilities may include but are not limited to the following:
Fiscal Monitoring & Forecasting
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Review, analyze, and evaluate monthly KDADS expenditures to ensure alignment with agency missions, goals, and priorities.
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Identify spending discrepancies and recommend corrective actions to agency staff, managers, and commissioners.
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Oversee review of SHaRP and SMART fiscal records to verify accuracy and adherence to budget intent.
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Collaborate with the Accounting Division to ensure expenditures are recorded according to agency, state, and federal guidelines; resolve discrepancies as needed.
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Reconcile SHaRP payroll downloads with SMART and ensure positions are charged to correct departments.
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Produce quarterly reports for the grants unit to support CMS-435 reporting.
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Update budget worksheets to reflect changes in positions or payroll status.
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Coordinate with Human Resources to reconcile SHaRP budget data with IBARS downloads.
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Analyze spending trends for entitlement and non-entitlement programs; project long-term funding status and identify potential shortfalls.
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Notify the FISC Commissioner of emerging shortfalls and recommend adjustments.
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Prepare Executive Directives for Governor approval in accordance with Division of Budget guidelines.
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Agency lead in caseload estimating, preparing and presenting related briefing materials.
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Manage ongoing review of program and caseload expenditures to identify problems, inconsistencies, or funding gaps; advise the FISC Commissioner on findings.
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Supervise Budget Analysts responsible for budget development, analysis, execution, and monitoring.
State Budget Development
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Develop and implement KDADS budget processes for agency managers and divisions.
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Provide training to commissioners and division directors to ensure consistency in budget development.
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Advise division staff on budget alternatives and implications during budget formulation.
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Prepare commission fiscal budget requests and integrate them into the agency budget document.
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Calculate funding splits for federal programs, SGF, survey and certification match funds, and other funding sources.
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Review and edit KDADS budget submissions for continuity, mission alignment, and compliance with state guidelines.
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Lead or direct budget entry into IBARS and oversee preparation of the formal budget document for the Division of Budget.
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Analyze the final approved budget and brief commissioners and division directors on key details.
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Prepare fiscal notes for the Budget Division, Legislature, stakeholders, and the public.
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Forecast financial needs, trends, and fiscal impacts of program changes for KDADS and State Hospital budgets.
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Review budget recommendations from the Division of Budget, Governor, and Legislature; analyze changes and report impacts to the FISC Commissioner.
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Summarize recommendations into reports or presentations highlighting potential funding issues.
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Examine appropriations legislation for accuracy and compliance and report concerns to leadership.
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Analyze proposed agency policy changes for fiscal impact and advise the FISC Commissioner and Secretary.
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Review federal and state legislative reports and bills to ensure fiscal compliance with statutory and federal requirements.
Federal Budget Development
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Analyze CMS annual Survey & Certification budget call letters, approved work plans, and expenditure patterns.
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Consult with SCC Commissioner and Division Directors to identify strategies for meeting federal survey mandates.
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Forecast resources and costs for the federal budget submission.
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Coordinate development of the federal budget narrative and present plans to SCC and FISC Commissioners.
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Submit federal budget documents to CMS and respond to CMS inquiries.
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Prepare and submit budget revisions following issuance of the annual Medicare Award.
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Oversee over 30 federal funds including Medicaid, OAA, and Block Grants.
Legislative Finance Monitoring
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Attend legislative hearings related to KDADS budgets and monitor potential impacts of legislative decisions.
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Represent the Agency in communicating agency budget and financial issues to legislative committees.
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Collaborate with the Agency legislative staff on legislative activities and responses.
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Verify responses to legislative requests for budget information.
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Oversee evaluation of approved legislative funding and establish funding limitation requirements and codes.
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Ensure Accounts and Reports records accurately reflect agency funding and that the Chart of Accounts aligns with legislative appropriations.
Other Duties as Assigned
The position may perform additional tasks that support the overall operations and objectives of the agency. These responsibilities can include assisting with projects, providing coverage for essential functions, and completing assignments necessary to maintain effective and efficient organizational operations as needs arise.
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
Qualifications
Minimum Requirements:
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Experience in public administration, finance, accounting or other related field.
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Strong proficiency in Microsoft Excel, Word, and Access, with advanced Excel experience.
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Strong public speaking skills and experience
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Experience in a supervisory fiscal role
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Unrestricted Driver’s License
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Occasional Travel
Preferred:
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Bachelor’s degree in accounting, business, economics, finance, statistics, or closely related field, CPA, or CPM
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State budgeting and/or accounting background, including experience with IBARS and SMART
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Strong and effective verbal and written communications skills
- The incumbent must possess strong analytical skills and be able to weigh the many factors that contribute to the variables in program budget and expenditure forecasting.
Post-Offer, Pre-employment Requirements:
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Must be able to pass a background check prior to employment
Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: [email protected]
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
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DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
