Overview
We are seeking a highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance efficiency, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong multitasking skills. You will serve as the first point of contact for clients and callers, manage administrative tasks with precision, and contribute to a positive and productive work environment. This paid position is perfect for someone eager to grow their office management experience while making a meaningful impact.
Duties
- Email subcontractor's with scope of work, confirming scheduling.
- Multitasking is a must!
- Keep track of subcontractor payments
- Order materials
- Manage multi-line comunication systems, emails, software and phone calls to complete task requited
- Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy
- Utilize Microsoft Office Suite and Google Workspace tools for correspondence, scheduling, and report creation
- Support calendar management and appointment scheduling for team members or executives
- Assist with bookkeeping tasks using Excel or similar accounting software to track expenses and invoices
- Provide excellent customer support via phone, email, or in person, addressing inquiries efficiently
- Perform clerical duties such as copying, scanning, faxing, and managing office supplies to keep operations running smoothly
- Maintain a clean and organized front desk area and assist with general office management responsibilities
Qualifications
- Proven experience in an office environment or as an administrative assistant with strong clerical skills
- Multitasking
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with excel or other bookkeeping software is preferred
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong written and verbal communication skills; bilingual abilities are a plus
- Experience handling multi-line phone systems and providing top-tier customer service
- Ability to type quickly and accurately while maintaining attention to detail
- Demonstrated time management skills with the ability to handle multiple responsibilities efficiently
Join us in creating a vibrant office environment where your organizational talents shine! This role offers valuable experience in office management, customer service, and administrative support—an excellent stepping stone for future career growth. We’re committed to fostering a supportive workplace where your contributions truly make a difference.
Pay: From $25.00 per hour
Work Location: In person
