The Executive Assistant provides high-level, confidential administrative, scheduling, and logistical support to the President and serves as a key operational partner to the President’s Office. This role requires exceptional judgment, discretion, and organizational agility to manage the President’s time, priorities, and communications in a complex, highly visible environment. The Executive Assistant proactively anticipates needs and resolves competing demands independently, coordinates a dynamic and high-volume calendar, plans and executes complex travel, prepares and synthesizes advanced materials for meetings and events, and provides comprehensive administrative support including correspondence management, expense reporting, recordkeeping, and office operations.
Working with a strong service orientation and a deep understanding of institutional protocols, best practices, norms, and culture, the Executive Assistant interfaces regularly, and often independently represents the President’s Office, with senior leaders, trustees, faculty, staff, students, alumni, donors, external partners, and the public. The incumbent must consistently demonstrate professionalism, sound judgment and the ability to anticipate needs, navigate ambiguous or non-precedented situations, protect confidentiality, and meet firm deadlines while balancing competing demands. The incumbent must be able to work independently and exercise significant autonomy, as well as function as a highly collaborative member of the President’s Office team. The role also requires close collaboration with campus partners—including, as needed, departments such as Development and Alumni Relations—on travel logistics, scheduling, event coordination, and other President-facing priorities.
The hiring range for this position is expected to be: $82,000 – $102,000.
BENEFITS AND PERKS
- A variety of health insurance plans (Medical, Vision, Dental)
- Generous Retirement Plan – 401(a) and 403(b)
- Life and Disability Insurance
- Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time
- Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
- Paid Parental Leave (Available after one year of service)
- Household access to many of the College’s facilities including the gym and pool
- Free fitness and wellness classes!
- And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
