Job Title: Accounting & Administrative Assistant – Residential Construction
Location: Denver, CO (Mississippi & Broadway)
Position Type: Full-Time
About Us
We are an established, family-owned luxury home builder and remodeling company specializing in custom homes and large-scale residential renovations throughout the Denver metro area. Since 1989, we’ve built our reputation on quality craftsmanship, exceptional client service, and strong relationships with our employees, subcontractors, and vendors.
We foster a supportive, team-oriented office environment where everyone works together to achieve shared goals. We value work-life balance, offer flexibility when needed, and recognize hard work through performance-based bonuses and company events.
Position Overview
We are seeking a reliable, detail-oriented Accounting/Administrative Assistant to support our accounting and administrative operations. This role is responsible for processing accounts payable and accounts receivable, maintaining subcontractor compliance documentation, assisting with insurance audits, providing general administrative support, and maintaining office supplies and the kitchen/meeting area. The ideal candidate is highly organized, enjoys solving problems, and takes pride in maintaining accuracy while helping protect the company from financial and compliance risks.
Key Responsibilities
Accounting
- Manage accounts payable and receivable processes, including invoicing, bill payments, and tracking expenses.
- Perform data entry of financial transactions using accounting software such as Sage 100 Contractor, ensuring accuracy and timeliness.
- Review and reconcile vendor invoices and resolve billing discrepancies
- Maintain accurate financial and accounting records
- Assist with general accounting and administrative tasks as needed
Compliance & Risk Management
- Manage subcontractor insurance certificates, W-9s, lien waivers, and compliance documentation
- Assist in preparing documentation for workers’ compensation and general liability insurance audits
- Identify and help prevent fraud attempts, including email phishing, fraudulent payment requests, vendor impersonation, and unauthorized banking changes
- Verify vendor information and payment instructions before processing payments
Administrative Support
- Maintain organized filing systems for financial documents, receipts, and reports to ensure easy retrieval and compliance.
- Provide excellent customer support through phone communication, client communication, and addressing inquiries promptly.
- Support daily office operations and administrative projects.
- Manage office supply inventory.
- Maintaining a tidy and stocked kitchen and meeting area
- Perform data entry and other administrative duties as assigned.
Qualifications
- Prior accounting, bookkeeping, or accounts payable/receivable experience required
- Construction industry experience preferred
- Experience with Sage 100 Contractor (or similar accounting software) strongly preferred
- Strong attention to detail and ability to identify errors and inconsistencies
- Excellent organizational and time management skills
- Proficient in Microsoft Office, particularly Excel and Outlook
- Ability to prioritize multiple tasks in a fast-paced environment
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with a team
- High level of integrity and discretion when handling confidential financial information
What We’re Looking For
- Highly organized and detail-oriented
- Takes ownership of responsibilities and follows through
- A self-starter who learns quickly and adapts to changing priorities
- Strong problem-solving and critical-thinking skills
- Professional, dependable, and trustworthy
- Positive attitude and willingness to support the team wherever needed
Requirements:
- Must pass a background check
- High school education or equivalent
- Valid driver’s license, current auto insurance
Compensation:
$22-$25/hr based on experience
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Schedule:
8 hour shift 7:30am-4:00pm, 30 min lunch.
Monday to Friday. No nights, no weekends
How to apply:
Please submit your resume with at least three professional references, along with a cover letter outlining your relevant experience, how it applies to this role, and a brief introduction about yourself. Applications without a cover letter will not be considered.
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
