Job Summary
We are seeking a proactive and organized Office Coordinator Assistant to join our dynamic team! In this vital role, you will provide essential administrative support to ensure the smooth operation of our office environment. Your energetic approach and attention to detail will help foster an efficient, welcoming workspace where team members and clients feel valued. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive company culture.
Responsibilities
- Greet visitors and manage front desk operations with professionalism and warmth
- Answer multi-line phone systems promptly, directing calls accurately and courteously
- Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
- Handle data entry tasks with precision, including updating records and managing client information confidentially
- Support bookkeeping activities using QuickBooks, including invoicing and expense tracking
- Assist with calendar management and scheduling appointments for team members or executives
- Provide excellent customer service by addressing inquiries, supporting client communication, and ensuring a positive experience for all visitors and callers
Skills
- Strong computer literacy with proficiency in Microsoft Office, Google Workspace, and data entry skills
- Experience with QuickBooks or similar bookkeeping software is preferred
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual abilities are a plus to assist diverse client needs and enhance communication
- Exceptional phone etiquette and communication skills for professional phone support and customer service
- Proven clerical experience with filing, proofreading, and handling confidential information securely
- Ability to manage time efficiently while balancing multiple responsibilities such as calendar management and administrative tasks
- Personal assistant or office management experience is advantageous but not required; enthusiasm to learn is essential
Join us in creating a vibrant office atmosphere where efficiency meets friendliness! This role offers the chance to grow your administrative expertise while supporting a collaborative team dedicated to excellence.
Pay: $17.00 - $18.00 per hour
Work Location: In person
