Job Summary
We are seeking a proactive and detail-oriented Accounting Assistant to join our dynamic team. In this role, you will support the accounting department by managing various clerical and administrative tasks, ensuring accurate financial record-keeping, and assisting with day-to-day office operations. Your enthusiasm and organizational skills will help streamline processes, maintain data accuracy, and contribute to the overall efficiency of our finance team. This paid position offers an excellent opportunity to develop your accounting and office management skills in a fast-paced environment.
Responsibilities
- Manage invoice processing and collecting past due balances.
- Enter and correct time entries in QuickBooks Time to ensure payroll is correct and billing is accurate.
- Perform data entry of financial transactions using accounting software such as QuickBooks, ensuring accuracy and completeness
- Maintain organized filing systems for financial documents, receipts, and reports
- Answer the main office line, handling customers, vendors and team members
- Provide excellent customer service by responding to client inquiries and supporting internal teams with administrative needs
Skills
- Proficiency in QuickBooks Online/QuickBooks Time (Workforce) and Microsoft Office Suite (Word, Excel, Outlook) including spreadsheets and word processing. Certifications in QuickBooks Online and Workforce/ QuickBooks Time.
- Strong computer literacy with experience in data entry, filing, and document proofreading
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy office environment
- Bilingual communication skills are highly desirable to assist diverse clients and team members
- Previous office experience or administrative background is required.
- Knowledge of Google Workspace tools (Gmail, Google Sheets, Google Docs) for collaboration and documentation
- Effective phone communication skills coupled with professional phone etiquette
- Basic bookkeeping knowledge along with familiarity with calendar management and scheduling tools
- Demonstrated ability to manage time efficiently while maintaining high productivity levels
Requirements
- QuickBooks Certifications in QuickBooks Online and QuickBooks Time (Workforce) Or 2 years experience working with the software.
- 2 years office experience or administrative background
Join us as an Accounting Assistant where your dedication will directly impact our operational success! We value energetic individuals who thrive on organization, accuracy, and delivering exceptional support. This is a paid position designed to foster growth in accounting practices while providing vital administrative assistance within a vibrant team environment. Work Week will be Monday - Friday 8am-5pm with a 1 hour lunch. We look forward to hearing from you soon.
Pay: $22.00 - $25.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Office: 2 years (Required)
- Microsoft Office: 2 years (Preferred)
- QuickBooks: 2 years (Required)
Work Location: In person
