About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
Assists the Assistant Director Physical Plant in overseeing the maintenance, repair, and daily operations of The Wolfsonian Campus, including The Wolfsonian, Wolfsonian Annex, and Jewish Museum buildings. Coordinates work performed by internal maintenance staff and external contractors to ensure efficient and timely completion of operational and maintenance activities. Exercises independent judgment within established procedures, identifies and resolves operational issues, and provides direction and training to maintenance personnel. Assists with fiscal oversight related to maintenance operations and budget administration for The Wolfsonian Campus.
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Assists in overseeing the Maintenance and Operations functions for The Wolfsonian Campus. Provides day-to-day supervision and direction of maintenance operations, including utilities operations. Monitors maintenance assignments and coordinates activities with project managers, contractors, vendors, and Facilities Management personnel. Assists in inspecting and monitoring minor roof repairs and other maintenance-related projects.
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Coordinates with vendors in preparing proposals for maintenance and repair projects. Tracks contracted work, inspects completed work for quality and compliance, and recommends vendor payments. Utilizes the Maximo system to track and monitor contracted work activities.
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Assists in performing emergency maintenance duties related to Facilities Management operations, including hurricane preparation, emergency lighting repairs, leak mitigation, temporary repairs, and other emergency response activities as required.
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Contacts vendors directly for equipment, parts, and supplies. Monitors inventories and researches appropriate materials and equipment to support maintenance and repair needs. Serves as the departmental University credit card holder and ensures compliance with university purchasing card policies and procedures. Coordinates maintenance tracking for departmental vehicles.
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Assists in performing general maintenance and repair work, including replacement of ceiling tiles, lighting components, electrical devices, masonry repairs, wall patching, and related building maintenance activities.
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Assists in overseeing all physical operations for the historic properties comprising The Wolfsonian Campus, the Annex, and the Jewish Museum as needed.
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Reviews and verifies employee timecards and leave requests. Assists in evaluating employee performance, counseling staff, recommending training opportunities, and addressing disciplinary matters as needed. Participates in recruitment and hiring processes for vacant positions and provides recommendations to the Assistant Director. Receives and documents employee concerns or grievances and attempts resolution at the supervisory level, escalating matters as appropriate.
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Coordinates staff assignments and special projects. Oversees and monitors the work activities of skilled and semi-skilled trades personnel, including work order completion and response times. Assists in developing programs and initiatives to enhance operational service delivery across The Wolfsonian Campus. Participates in operational meetings with the Assistant Director Physical Plant to discuss facility-related matters and departmental priorities.
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Serves as the primary liaison with The Wolfsonian and JMOF staff to coordinate and communicate facilities-related activities, projects, operational impacts, and scheduling needs to ensure effective collaboration and minimal disruption to campus operations.
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Evaluates the productivity and effectiveness of Facilities Management operations staff. Recommends and implements workflow improvements, staffing adjustments, and operational enhancements to ensure professional, timely, and code-compliant results.
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Assists in determining equipment and operational needs in coordination with the Associate Director. Supports utilities operations and collaborates with Energy Management Operations as needed..
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Performs essential duties during emergencies, including hurricanes, storms, and other University emergency events or closures. Must be available to report to work during University emergency operations with appropriate notification from department leadership.
Minimum Qualifications
High school diploma or GED and three (3) years of relevant experience; OR an equivalent combination of relevant education, experience, and/or vocational/technical training.
Job Category
Administrative
Advertised Salary
$60,000 - $65,000
Work Schedule
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Begin time: 8:30 AM
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End time: 5:00 PM
Working Condition(s)
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Operating University Vehicles (all types)
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Power Tools
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Work requires some physical effort in the handling of materials, boxes or equipment.
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Lifting, carrying, or pushing/pulling equipment.
Pre-Employment Requirements
Expanded Background Check
Fingerprints
Driver's License Check
Other Information
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Ability to work evenings and weekends.
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Ability to work flexible hours as needed.
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Ability to work occasional evenings, weekends and at locations outside of the University
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May be required to work on University holidays.
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Shift may vary according to departmental needs.
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Travel to FIU Campus
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
- This posting will close at 12:00 am of the close date.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
- This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
