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Sr Administrative Assistant

W. R. Grace & Co. -
Columbia, MD

Job Details

Benefits

Wellness program
Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Project team coordination
Computer operation
Confidential information handling
Microsoft Outlook
Spreadsheets
SharePoint
Presentation preparation
Managing projects

Full Job Description

Job Description

Grace is seeking a Sr Administrative Assistant to provide executive administrative support. There is responsibility for a range of activities including schedule management, organizing conferences, customer meetings, and gathering customer and market data to help the marketing and sales team better position, manage and develop its products and services

Responsibilities

Performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization supporting the Procurement, HR and IT functions.
Supports Procurement with contact management including routing and inputted contracts using SAP’s Ariba (SaaS) platform
Supports Procurement’s Sustainability focus with Responsible supply chain objectives including direct supplier engagement managing Eco Vadis, and other 3P led compliance assessments.
Arranges business travel, coordinates calendars, appointments, meeting/event arrangements, and tracks expenses.
Prepares routine and complex correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc.
Receives, screens and direct incoming calls, visitors, mail and email.
Responds to general inquiries concerning area activities.
Maintains files, records, and submits work orders for office supplies and equipment for multiple departments.
Pulls reports and information from company systems, provides basic analysis
Organizes workload to comply with deadlines and priorities.
Performs accounting duties to include assisting with vendor registration, PO creation, invoicing, expedited payments and budget tracking
Supports tradeshow planning and sampling process
Coordinates and schedules R&D PRISM meetings
Supports non-standard manufacturing and Lab during audits and SP&P
Coordinates and support new employee on-boarding – office space, computer and standard equipment
Coordinates and supports special event planning
Carries out special projects and assignments as requested

Required Qualifications

Minimum of 5 years administrative support experience
Proficient with use of word processing (MS Word), spreadsheet (Excel) and data base software and presentation software (PowerPoint), SharePoint, e-mail (Outlook), the Internet.
Strong organizational skills and detail-orientated, ability to remain calm under pressure and juggle multiple responsibilities and priorities
Strong project management and meeting/event coordination skills.
Ability to handle sensitive and extensive confidential data.
Excellent customer service skills and interpersonal skills.
Excellent oral and written communication skills with all levels of the organization.
Strong critical thinking and analytical skills and can work with little direction
Ability to work in a dynamic, fast paced, environment.
Must be a team player with strong interpersonal skills and professional presence
#LI -TC1

Preferred Qualifications

Bachelor’s degree in business or related field.
Demonstrated knowledge and use of DocuSign, SAP and its e-procurement SaaS (ARIBA) used for contract management

Benefits

Medical, Dental, Vision Insurance
Life Insurance and Disability
Grace Wellness Program
Flexible Workplace
Retirement Plans
401(k) Company Match
Paid Vacation and Holidays
Parental Leave (salaried only)
Tuition Reimbursement
Company Donation Match Program

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

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