Job Summary:The Admin Audit Assistant is responsible for performing daily and weekly audit functions across assigned operational areas. This role focuses on reviewing transactions, documents, and processes to ensure accuracy, completeness, and compliance with internal procedures. The position supports key operational divisions and requires strong attention to detail, consistency in reporting, and the ability to identify discrepancies and process gaps. This role serves as a quality safeguard across operational divisions, ensuring that errors are caught early and processes continue to improve.
Key Duties and Responsibilities:
- Audit and Verification
- Perform daily and weekly audit tasks across assigned operational areas
- Review and verify transactions, records, and supporting documents for accuracy and completeness
- Conduct audit checks and reporting using internal systems and tools
- Monitor and audit processes related to:
- Daily financial and transactional records
- Inventory and asset documentation
- Logistics, scheduling, and tracking activities
- Verification of records across multiple internal systems
- Review and validate:
- Operational records and supporting documentation
- Service-related entries and approvals
- Cross-departmental transactions and confirmations
- Identify discrepancies, inconsistencies, or missing information and escalate as needed
- Ensure accuracy and attention to detail in all audit work
- Operational Processing and Recordkeeping
- Execute assigned administrative and operational tasks accurately and on schedule
- Maintain and update records, logs, and supporting documentation
- Coordinate with internal teams to ensure timely completion of recurring administrative duties
- Maintain working competency across multiple Admin functions to ensure division coverage
- Complete assigned mini-tasks on or before deadline, and contribute to the creation, revision, and maintenance of SOPs
- Manage assigned inquiries through to resolution within established response time standards
- Work independently while coordinating with relevant departments as needed
- Continuous Improvement and Compliance
- Review processes to identify gaps, inefficiencies, or recurring issues
- Communicate findings clearly and follow through on corrective actions
- Proactively identify and address issues before they escalate
- Maintain confidentiality of audit findings and sensitive operational data
Qualifications:
- Strong attention to detail and accuracy
- Strong punctuality and reliability
- Experience working with SOPs (Standard Operation Procedures)
- Ability to manage multiple tasks and prioritize effectively
- Proficiency in Excel and/or Google Sheets (data tracking, basic analysis)
- Ability to review processes and identify gaps or inefficiencies
- Strong critical thinking and problem-solving skills
- Strong written and verbal communication skills
- Proactive mindset
- Comfortable asking questions and challenging inconsistencies
- Team-oriented with the ability to work independently
- Ability to follow tasks through to completion
- Must be able to meet scheduling and availability requirements for the role
Comments:
This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by the senior management.
Job Type: Full-time
Experience:
- Administrative Assistant: 1 year (Required)
Work Location: In person
