Job Title: Accounting Specialist
Department: Accounting / Finance
Reporting To: Accounting Manager
Location: Corporate Office
Position Type: Full-Time
FLSA Status: Non-Exempt
Job Summary
The Accounting Specialist is responsible for providing accounting and administrative support across multiple financial functions, including reporting, supplier administration, accounts payable support, reimbursement processing, and document management. This position plays an important role in maintaining accurate records, supporting operational efficiency, and ensuring timely completion of accounting-related tasks. The Accounting Specialist serves as a liaison between vendors, employees, project teams, and the accounting department to support the overall financial operations of the organization.
Duties/Responsibilities
Key responsibilities of the Accounting Specialist role include, but are not limited to, the following:
- Reporting and Administrative Support
- Prepare and distribute monthly General Manager reports and supporting documentation.
- Assist with financial reporting and data gathering as requested by management.
- Maintain organized accounting records and supporting schedules.
- Support accounting projects and departmental initiatives as assigned.
- Supplier Setup and Maintenance
- Establish new supplier accounts within company systems.
- Maintain supplier records and ensure vendor information is accurate and complete.
- Collect and review required vendor documentation, including W-9s and compliance forms.
- Assist with vendor inquiries and account maintenance requests.
- Accounts Payable Support
- Provide overflow support for Accounts Payable processing activities.
- Assist in resolving Accounts Payable issues and discrepancies.
- Employee and Subcontractor Reimbursements
- Process employee reimbursement requests in accordance with company policies.
- Review supporting documentation for accuracy and policy compliance.
- Process subcontractor reimbursement requests as required.
- Maintain records and supporting documentation for all reimbursement transactions.
- Prequalification Administration
- Prepare and complete customer and contractor prequalification packages.
- Maintain prequalification records and monitor renewal requirements.
- Coordinate with operations, finance, and risk management teams to gather required information.
- Ensure submissions are completed accurately and within customer deadlines.
- Credit Applications
- Complete and submit customer credit applications.
- Gather supporting financial and business information required for credit reviews.
- Maintain records of submitted applications and approval statuses.
- Coordinate with customers and internal departments regarding credit-related requests.
- Document Management
- Scan and upload documents into Paperless and other electronic filing systems as needed.
- Maintain electronic filing standards to ensure documents are organized and accessible.
- Support accounting document retention and record management processes.
- Assist with internal and external audit documentation requests.
- Additional Responsibilities
- Communicate effectively with vendors, customers, project teams, branch personnel, and internal departments.
- Assist with Certified Payroll, OCIP, CCIP
- Assist with process improvement initiatives and special projects.
- Maintain confidentiality of financial and company information.
- Perform additional duties and responsibilities as assigned.
Qualifications
The Accounting Specialist should possess the following qualifications:
- Minimum of 2 years of accounting, accounts payable, administrative, or related experience preferred.
- Experience in construction, project-based, or commercial flooring accounting environments preferred.
- Strong understanding of accounting procedures, vendor management, and financial documentation.
- Experience with RFMS, Paperless, or similar accounting systems preferred.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Highly attentive to detail, accuracy, completeness, and follow-through.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
- Strong analytical and problem-solving skills.
- Ability to work independently and collaboratively within a team environment.
AMAZING BENEFITS:
- Paid Time Off (PTO)
- Paid Holidays
- FREE Life & Disability Insurance
- Health Care Insurance - Company pays most of the cost!
- Dental & Vision Care Insurance options
- Retirement 401(k) + GENEROUS company match
- Annual Bonus Potential
- Fitness Membership Reimbursement
- Employee Referral Bonus Program
- More!
NOTE: Principals only. Recruiters, agencies and other third parties should not contact our company
with unsolicited services or offers.
Real Floors, Inc. & Real Floors Commercial, Inc. provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.
