Job Summary
We are seeking a highly organized, detail-oriented Part-Time Bookkeeper/Administrative Assistant to join our team. This role combines core bookkeeping responsibilities with administrative support to ensure the efficient day-to-day operation of our office. The ideal candidate is proactive, dependable, and possesses exceptional communication and organizational skills. You will play a key role in managing financial records, supporting purchasing activities, coordinating with vendors, and handling a variety of administrative tasks in a fast-paced environment.
This is a part-time position with the opportunity to grow into additional hours and responsibilities for the right candidate. If you're looking for a role where you can make an impact and grow alongside our business, we'd love to hear from you.
Key Responsibilities
- Maintain accurate financial records, including accounts payable (AP), accounts receivable (AR), and the general ledger
- Process invoices, track expenses, reconcile accounts, and assist with month-end bookkeeping activities
- Support billing, payment processing, and other financial administrative functions while maintaining strict confidentiality
- Obtain and follow up on vendor quotes, coordinate purchasing, and order office supplies, materials, and other incidental items as needed
- Perform a variety of administrative and miscellaneous office tasks to support daily operations
- Manage incoming phone calls, emails, and correspondence with professionalism and outstanding customer service
- Prepare, organize, proofread, and maintain documents, reports, and filing systems
- Assist with calendar management, scheduling, and other office coordination responsibilities
- Collaborate with internal team members, vendors, and clients to ensure timely communication and project support
What We're Looking For
- Previous bookkeeping and administrative experience in a professional office environment
- Strong understanding of accounts payable, accounts receivable, general ledger maintenance, and basic bookkeeping principles
- Excellent organizational skills with exceptional attention to detail and accuracy
- Outstanding verbal and written communication skills with the ability to interact professionally with clients, vendors, and team members
- High level of proficiency in Microsoft Office, with advanced skills in Microsoft Excel strongly preferred
- Ability to prioritize multiple tasks, meet deadlines, and work independently in a fast-paced environment
- Strong problem-solving skills and a proactive approach to completing tasks
- Professional demeanor, reliability, and a willingness to take ownership of both financial and administrative responsibilities
Join our team and become an integral part of a growing organization where your bookkeeping expertise, organizational abilities, and communication skills will have a direct impact on our success. This position is ideal for someone seeking a flexible part-time opportunity with the potential to expand into a larger role as our company continues to grow. We value initiative, teamwork, and professionalism, and we're looking for someone who is eager to contribute and grow with us.
Pay: $26.00 - $31.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
