We are a growing volumetric concrete company seeking a dependable and detail-oriented Office Administrator – Dispatch & Accounting to join our team. The primary responsibilities of this position are coordinating and scheduling concrete deliveries and managing the company's day-to-day accounting functions using QuickBooks. The ideal candidate is organized, communicates professionally with customers and drivers, and thrives in a fast-paced construction environment. QuickBooks experience is required, and construction administration experience is a plus.
Primary Responsibilities
Dispatch & Customer Coordination
- Schedule and coordinate daily concrete deliveries for customers.
- Communicate with customers and operators to ensure deliveries are accurate and on time.
- Manage scheduling changes and resolve delivery issues as they arise.
- Provide excellent customer service while maintaining an efficient delivery schedule.
Accounting & Office Administration
- Manage daily accounting functions in QuickBooks, including accounts receivable, accounts payable, invoicing, customer payments, bank deposits, reconciliations, sales tax, and collections.
- Assist with new hire onboarding, employee health insurance administration, truck registrations, filing, and other general office duties.
Qualifications
Required:
- QuickBooks experience
- Strong organizational and multitasking skills
- Excellent communication and customer service skills
- Proficiency with Microsoft Office (Outlook, Excel, and Word)
- Ability to work independently in a fast-paced environment
Preferred:
- Construction office or construction administration experience
- Experience with dispatching, scheduling, or logistics
- Small business bookkeeping experience
Benefits
- Competitive pay based on experience
- Health insurance
- Paid time off (PTO)
- Paid holidays
- Stable, full-time employment
- Opportunity to grow with a growing company
- Supportive, team-oriented work environment
If you're organized, dependable, and enjoy balancing customer service, scheduling, and accounting responsibilities, we'd love to hear from you. Please submit your resume and a brief summary of your experience for consideration.
Benefits:
- Health insurance
- Paid time off
Work Location: In person
