Position Overview
We are looking for a friendly, organized, and dependable Front Desk Receptionist to join our team. The receptionist will be the first point of contact for our clients and visitors and will play an important role in keeping our office running smoothly.
The ideal candidate is professional, personable, detail-oriented, and comfortable handling multiple tasks throughout the day. This position involves working directly with clients, answering phones, managing office paperwork, and providing general administrative support to our team.
Responsibilities
- Greet and welcome clients and visitors in a friendly and professional manner
- Answer, screen, and direct incoming phone calls
- Direct clients and visitors to the appropriate staff member
- Provide basic and accurate information to clients in person, over the phone, and through email
- Retrieve and file client folders alphabetically and maintain organized records
- Receive, sort, and distribute incoming mail and deliveries
- Keep the reception area clean, organized, and professional
- Maintain office security by following company procedures and controlling access to the office
- Order front office supplies and maintain an accurate inventory
- Operate basic office equipment, including printers, copiers, fax machines, and scanners
- Assist with general administrative and clerical tasks as needed
- Help maintain an organized and efficient office environment
Qualifications & Requirements
- Previous experience in a receptionist, administrative, customer service, or office position preferred
- Professional and friendly attitude
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- Ability to multitask and prioritize responsibilities
- Dependable and able to work independently
- Comfortable working with computers, printers, scanners, and other office equipment
- Detail-oriented with the ability to maintain accurate records
- Resourceful and proactive when questions or issues arise
- Professional appearance and demeanor
Preferred / Nice-to-Have Skills
- Experience with calendar management or scheduling software
- Previous experience as a personal assistant or administrative assistant
- Previous experience working in an insurance office
- Minnesota Health Insurance License is a plus
Position Details
Job Type: Hourly
Pay: Competitive hourly wage based on experience
Schedule: Mon - Fri, 9 to 5.
Location: Skylark Mall in Willmar
This is a great opportunity for someone who enjoys working with people, staying organized, and being an important part of a professional office team.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Paid time off
- Retirement plan
Work Location: In person
