Department: Prothonotary
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: First Deputy, Second Deputy
Supervises: N/A
Job Summary:
Provide specialized administrative and clerical support, ensuring an efficient flow of civil cases from initiation through disposition.
Essential Job Functions:
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Accept and prepare specialized civil court documents as required by Pennsylvania civil procedure and local rules.
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Assists attorneys, litigants, and customers at the counter or on the phone with a wide variety of legal tasks.
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Answers telephone and takes messages or transfers calls to proper individuals.
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Compiles trail lists based upon information provided by attorneys or pro se litigants.
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Prepares and processes required civil court documents and forms as required.
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Participates in selection of jurors, and delivery of verdict in open court during each civil trial term.
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Opens, processes, and tracks a vast assortment of mailed documents within 48 hours of receipt.
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Processes and tracks Pennsylvania Department of Revenue filings and other secured transactions while maintaining consistent open communication.
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Prepares and processes appeals to higher courts, exemplified records, subpoenas, divorce decrees, transfer cases and writs with complete accuracy.
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Executes United States passport applications and mails to passport office following all guidelines and procedures as established by the Department of State.
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Maintains accurate files or other confidential department documents as requested and as necessary.
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Verifies all requirements have been met prior to forwarding divorce documents to the Court Administrator’s office for disbursement to the assigned Judge.
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Accepts judgments and appeals on Magisterial District Judge dispositions, to include processing necessary funds and supersedeas as allowed by law.
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Processes Protection from Abuse, Sexual Violence Protection, and Protection from Intimidation petitions and Orders with exceptional attention to detail; works closely with various agencies and law enforcement offices. Ensures all documents are entered accurately into the Protection from Abuse Database and submitted to Pennsylvania State Police.
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Actively participates in all required department meetings monthly.
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Ability to effectively interact with Court of Common Pleas Judges, their staff, and all other County employees.
Minimum Requirements to Perform the Work:
Education:
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High School diploma or equivalent.
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Operating knowledge of Microsoft Office suites
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Strong customer service skills.
Work Experience:
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2-3 years working experience in office environment, county government or court system or any acceptable combination of equivalent training and/or experience.
Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [email protected] or Cumberland County Human Resources at [email protected].
EMAIL CONFIRMATION:
If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.
Medical Benefits:
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Capital Blue Cross Medical Insurance
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Health Savings Account
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Wellness program with wellness incentives
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Capital Blue Cross Vision Insurance
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United Concordia Dental Insurance
Retirement Benefits:
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County Retirement Pension
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5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
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Fully vested after 5 years of credited service
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Normal Retirement Options:
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Age 55 with 20 years of credited service
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Age 60 with any amount of credited service
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Voluntary 457b Deferred Compensation Plan
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Military Time Buy Back Options
Paid Time Off:
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Vacation
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10 days per year, accrued per pay period (Non-Exempt)
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15 days per year, accrued per pay period (Exempt)
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Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
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Personal
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3 Personal days per year, pro-rated based on starting date
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Sick
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5 Sick days per year, pro-rated based on starting date
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12 Paid County Holidays
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No waiting period to receive paid holidays
Additional Benefits:
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Educational Assistance
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80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
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Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
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Employee Assistance Program
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Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
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Flexible Spending Account
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Dependent Care Account
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Short Term Disability
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Long Term Disability
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Life Insurance
