Job Summary
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support, manage daily office operations, and help ensure efficient communication between staff, customers, and vendors.
Responsibilities
- Answer and direct incoming phone calls and emails.
- Greet visitors and provide excellent customer service.
- Schedule appointments and maintain calendars.
- Prepare, organize, and file documents.
- Enter and maintain accurate data in company systems.
- Assist with invoicing, purchase orders, and general administrative tasks.
- Coordinate with vendors and customers as needed.
- Order and maintain office supplies.
- Support management with various projects and other duties as assigned.
Qualifications
- High school diploma or equivalent (Associate's degree preferred).
- Previous administrative or office experience preferred.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Experience with QuickBooks is preferred.
- Ability to multitask and work independently.
- Strong attention to detail and problem-solving skills.
- Must be authorized to work in the United States.
Preferred Skills
- Bilingual (English required; Spanish is a plus but not required).
- Experience in the construction industry is a plus but not required.
- Professional attitude with excellent customer service skills.
Benefits
- Competitive pay ($19-$24 hr. based on experience)
- Paid time off.
- Opportunities for growth and advancement.
- We are looking for someone who is dependable, proactive, and eager to contribute to a growing team. If you are organized, enjoy working in a fast-paced environment, and have strong administrative skills, we encourage you to apply.
Pay: $19.00 - $24.00 per hour
Benefits:
Education:
- High school or equivalent (Required)
Experience:
- System administration: 1 year (Preferred)
Language:
- English (Required)
- Spanish (Required)
Work Location: In person
