Position Overview
Aesthetics Collective MedSpa is seeking a highly organized, proactive, and dependable Full-Time Executive Assistant to the Owner. This is a dynamic position for someone who thrives in a fast-paced environment, takes initiative, and enjoys a role that combines executive support, business operations, and client interaction.
You’ll work closely with the Owner to help manage daily priorities, coordinate projects, improve organization and efficiency, and support the continued growth of the business. Because we are a growing small business, flexibility and a team-first mindset are essential. This position will also provide Front Desk Coordinator support as needed.
The ideal candidate is professional, resourceful, detail-oriented, and naturally stays two steps ahead.
Key Responsibilities
- Provide direct administrative and operational support to the Owner.
- Assist with calendar management, scheduling, meetings, emails, and follow-ups.
- Help manage priorities, deadlines, ongoing projects, and daily business needs.
- Coordinate special projects, events, promotions, and staff initiatives.
- Prepare documents, spreadsheets, reports, and other business materials.
- Communicate professionally with employees, clients, vendors, and business partners.
- Handle confidential and sensitive information with discretion.
- Assist with purchasing, inventory, errands, and other business-related tasks as needed.
- Identify opportunities to improve organization, systems, and overall efficiency.
- Provide Front Desk Coordinator coverage as needed, including answering phones, scheduling appointments, checking clients in and out, processing payments, and delivering an exceptional client experience.
- Perform additional administrative and operational duties as needed.
Schedule & Availability
This is a full-time, in-person position in Murfreesboro, TN.
Candidates must have schedule flexibility based on the needs of the business and Owner. Some late evenings and Saturdays are required.
Qualifications
- Previous experience in executive assistance, administrative support, office management, hospitality, medical aesthetics, healthcare, or a similar professional environment is preferred.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Excellent attention to detail and follow-through.
- Ability to manage multiple priorities and projects simultaneously.
- High level of professionalism, discretion, and confidentiality.
- Comfortable working independently, taking initiative, and solving problems.
- Proficiency with email, calendars, spreadsheets, and general office technology.
- Strong customer service skills and confidence interacting with clients.
- Dependable, adaptable, and willing to assist in different areas of the business when needed.
Benefits & Employee Perks
As a member of the Aesthetics Collective MedSpa team, employees enjoy access to valuable benefits and perks, including:
- Employee discounts and perks on select aesthetic and wellness services.
- Discounts on select skincare and retail products.
- Opportunities to experience and learn about the latest treatments, products, and technologies in the aesthetics industry.
- A modern, professional, and team-focused work environment.
- Opportunities for professional development and growth as the company continues to expand.
Who We’re Looking For
You may be a great fit for this position if you naturally stay organized, anticipate needs, take ownership of your responsibilities, and enjoy being an integral part of a growing business.
We’re looking for someone who understands that no two days will look exactly the same. You should be equally comfortable assisting with an important business project, solving an unexpected problem, communicating with staff, or stepping in to support the front desk.
If you are dependable, resourceful, professional, and excited about the opportunity to grow alongside a successful medical aesthetics practice, we would love to hear from you.
About Aesthetics Collective MedSpa
Aesthetics Collective MedSpa is a growing medical aesthetics and wellness practice located in Murfreesboro, Tennessee. We are committed to providing an elevated client experience while maintaining a professional, results-driven, and welcoming environment.
Pay: $18.00 - $21.00 per hour
Benefits:
Application Question(s):
- Are you able to work some Saturdays and late evenings?
Work Location: In person
