Administrative Assistant - Fab Shop

JH Kelly -
Vancouver, WA

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Job Details

Contract
$25 - $30 an hour
12 days ago

Qualifications

High school diploma or GED
Schedule management
Quality data entry
Office experience

Full Job Description

JH Kelly is seeking a positive, detail-oriented, and organized Fabrication Shop Administrative Assistant to support our Pipe Fabrication Shop operations. This role plays a key part in ensuring seamless coordination between office functions and shop production activities. If you thrive in a fast-paced environment, enjoy organizing information and supporting operations teams, and take pride in accuracy and follow-through, we encourage you to apply. This role will begin as a contract position with the potential to transition into a permanent opportunity.

About Us

Celebrating over a century of excellence, JH Kelly is a fourth-generation, family-owned construction powerhouse known for tackling complex commercial and heavy industrial projects. With offices in Vancouver, Longview, Seattle, Bellingham, WA, and Milwaukie, OR, we’re an industry leader fueled by an award-winning team committed to safety, quality, and a dynamic, tight-knit culture.

Learn more about our story at www.jhkelly.com

Check out our job openings here: www.jhkelly.com/open-positions/

Pay Range: $25–$30 per hour (DOE), FLSA non-exempt (overtime eligible).

Here’s a deeper dive into your responsibilities:

Administrative & Shop Coordination

Create and update Stratus Work Packages as directed by the Superintendent/Manager to accurately track the shop progress of work through the shop and delivery to the field.
Assist with scheduling, tracking ROS dates, and updating project statuses in support of the Superintendent.
Process Fabrication Ticket requests and guarantee complete information is handed off to the Fab Team for non-modeled items.

Document Control & Recordkeeping

Manage internal flow of documents for all NDE testing.
Maintain welder certifications and documentation.
Maintain digital and physical filing system for MTR’s, Packing Slips, etc.
Maintains document control through various company platforms.

Operations Support

Monitor fab shop email for new work releases, ROS date changes, and critical information pertaining to fabrication.
Requisition fabrication materials for projects as needed and maintain follow-up of material control logs by project and backorders.
Coordinate shipping/receiving with fab shop shipping department, job sites, project managers, trucking companies, and suppliers.

Team & Administrative Support

Support Shop Superintendent by setting up project files, job setup data, and other duties as required.
Act as liaison and assist with business arrangements while keeping leadership informed of urgent developments.
Disseminate office correspondence including phone messages, files, and payroll checks.
Assist with maintaining office organization, supplies, and inventory.

Additional Duties

Assist and provide administrative support to ensure timely and accurate task completion.
Perform additional tasks and projects as assigned

What You Bring

Experience: 1–3 years of administrative support experience; construction industry experience preferred. Experience working with office coordination and operations teams. Prior experience with Stratus software preferred.
Technical Skills:Proficiency in MS Office (Excel, Word, Outlook).

Education: High school diploma or equivalent required. Associate or Bachelor’s degree a plus
Required Skills:
- Comfortable in a fast-paced environment with multiple tasks and projects at hand.
- Able to organize and manage large amounts of files, tasks, schedules, and information.
- Self-directed and able to work with limited supervision.
- Energetic and eager to prioritize workload and tackle new projects and ideas.
- The ability to input data with a high degree of accuracy and attention to detail.
- Strong collaboration skills with customers, operations managers, field, and office personnel.

Physical Requirements:

This office-based role involves sitting at a computer for extended periods, with occasional standing, walking, bending, and lifting up to 20 pounds. Strong manual dexterity, hand-eye coordination, and clear communication skills are required. Reasonable accommodations are available.

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Administrative & Shop Coordination

Document Control & Recordkeeping

Operations Support

Team & Administrative Support

Additional Duties

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