Working Title: Deans Assistant / Office & Administrative Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
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Job ID: 95670
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Location: White Bear Lake
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Telework Eligible: Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.
- Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers
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Date Posted: 07/21/2026
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Closing Date: 07/30/2026
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Hiring Agency/Seniority Unit: Minnesota State / Century College
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Division/Unit: MnSCU Century Lakewood CC / MnSCU Century CTC Class/C
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Appointment Type: Unlimited, Full-time
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Work Shift/Work Hours: Day Shift 8:00am - 4:30pm
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Days of Work: Monday - Friday
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Travel Required: No
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Salary Range: $22.62 - $30.62 / hourly
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Classified Status: Classified
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Bargaining Unit/Union: 206 - Clerical/AFSCME
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Work Area: Academic Affairs
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The assistant to the dean is responsible for providing significant support to the operations of the Dean’s office, including support in the processes of building the schedule, assigning faculty, coordinating regularly-occurring administrative and assessment work, as well as other projects as assigned. The assistant to the dean is responsible for an administrative area supporting complex programs. The tasks are broad in scope. They include working within procedures that can be clearly defined but also responding to issues that may have no immediate solutions. Attention to detail, ability to manage competing priorities, and communication with a wide variety of constituents is necessary. The assistant to the dean must be able to initiate and follow up on a wide range of activities to ensure that services and program deadlines are met.
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Provide administrative support for the dean in order to ensure effective and efficient workflow in the division.
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Ensure accurate creation and maintenance of budget information.
Minimum Qualifications (must have at time of application)
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Communication skills: Ability to independently draft and revise written business-related communications using professional tone and style and demonstrating correct spelling, punctuation, and grammar.
- Database, documents, and records management: Ability to accurately input, verify, and edit electronic data, with attention to detail in performing tasks requiring working with large amounts of data and information gathered from multiple sources.
- Customer service skills: Excellent interpersonal and customer service skills online, in person, and via phone, sufficient to provide general and specialized office-related support, including active listening, respect, empathy, problem solving, clear organization of ideas, and persuasion.
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Customer service skills: Customer service skills sufficient to respectfully engage with coworkers and students in order to respond to difficult or complex problems and appropriately escalate as needed.
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Leadwork skills: Ability to manage the needs of the Dean’s office by planning, organizing, administering, and prioritizing competing needs and priorities.
- Database, documents, and records management skills: Proficient in using standard computer software programs to create, edit, and manage word processing, spreadsheet, pdf, and other files, including advanced Outlook email and calendar use in support of effective and accurate communication and task management.
- Database, documents, and records management skills: Ability to use or learn to use software applications necessary to the function of an academic affairs division, such as scheduling software, employee management applications, student enrollment applications, and others.
- Development of administrative and programmatic procedures skills: Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination.
Preferred Qualifications (desired but not expected to have to enter job)
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Bachelor’s degree preferred.
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Knowledge of ISRS (Integrated Student Registration System).
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Knowledge of MN State policies and procedures.
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A general understanding of curriculum and degree requirements.
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Knowledge of equity issues and experience working with diverse populations.
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Excellent written and verbal communication skills.
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Excellent human relations skills, maintaining confidentiality, and professionalism
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Excellent organizational skills, working well under pressure, prioritizing multiple projects, and meeting deadlines.
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Excellent project management skills, working independently, solving problems, and resolving dilemmas in a timely manner.
To view the full job posting and to apply please go to: Deans Assistant-OAS-SR-Century College_JR0000005387.
If you have questions about this position, contact Kimberly Claggett at [email protected] or 651-444-2165.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Claggett at [email protected].
Minnesota State is committed to attracting, retaining, and developing talented employees who serve our 340,000+ students each year throughout the state. We have a vibrant and diverse system of 33 colleges and universities with 15,300+ dedicated faculty and staff focused on student success.
Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year.
As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.
Century College. Discover What’s Next!
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Tuition reimbursement
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
