Rate: Hourly; approximately 24 hours per week (20 onsite Tu-Fri; 4 remote)
Roles: Parish Coordinator; Director of Religious Education; Safe Environment Coordinator
PARISH COORDINATOR RESPONSIBILITIES:
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Triage, response, and redirection of incoming phone and email messages as the point person for parish concerns and questions
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Maintain parish sacramental records and request needed records from other parishes
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Prepare and send end-of-year tax statements
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Scheduling for parish facilities usage
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Annual reporting to the diocesan chancellor for the Official Catholic Directory
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Coordinate wedding planning, contracting, and scheduling
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Coordinate funeral planning and scheduling
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Assist parish groups with communication and parish events
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Maintain schedule of collection counters and set up for weekly counting
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Maintain Our Sunday Visitor file, with online giving and envelopes
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Maintain Parish Data System records, including collection information
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Maintain online giving and interface exports with PDS
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Provide monthly online fees to Bookkeeper
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Register new parishioners and send welcome packets
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Maintain and properly record regular auto drafts and payments for utilities, etc.
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Maintain Tennessee Register records
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Attend Parish Pastoral Council and Finance Council Meetings
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Order parish calendars from Catholic Extension Society
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Order Christmas and Easter flowers, and other altar flowers as needed
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Meet regularly with Insurance Risk Management inspectors
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Help organize and execute parish-wide events
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Purchase and maintain office supplies, including copier and postal machine
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Order cleaning supplies for church cleaner and Women’s Auxiliary
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Maintain TN Certificates of Tax Exemption
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Maintain required permits for elevator and alarm system
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Maintain and curate parish historical archive materials and respond to requests
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Coordinate regular pest control services
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Produce, print, and distribute weekly parish bulletin
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Maintain, update, and enhance parish website
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Curate regular email and parish app communications
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Maintain parish’s online and social media presence
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Maintain and schedule Mass intentions
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Pro-actively improve parish surroundings through regular clean-up, organization, etc.
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Organize occasional production of parish photo directories
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Other duties as assigned
SAFE ENVIRONMENT COORDINATOR RESPONSIBILITIES:
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Represent St. Patrick at diocesan trainings
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Maintain Safe Environment training and compliance for the Parish
DIRECTOR OF RELIGIOUS EDUCATION RESPONSIBILITIES:
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Order resources for Lent and Advent, and other devotionals
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Supervise and ensure successful completion of all religious catechesis for students
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Assist parish clergy with sacramental preparation (baptism, marriage, RCIA)
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Begin recruitment and training of catechists for possible future RE expansion
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Foster, promote, and support small faith/service groups within the parish
