Job Summary
We are seeking a dynamic and highly organized Operations Assistant & Construction Support to join our team. This role is vital in ensuring smooth daily office operations while providing essential support for construction projects. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply. You will manage administrative tasks, coordinate schedules, handle client and vendor communications, and assist with construction-related activities to keep projects on track. This paid position offers an exciting opportunity to develop your office management expertise within a fast-paced environment dedicated to excellence and efficiency.
Duties
- Manage front desk responsibilities including greeting visitors, answering phone systems, and taking calls with professional phone etiquette
- Maintain organized office operations by managing filing systems, data entry, and document proofreading to ensure accuracy and confidentiality
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping
- Assist with calendar management and scheduling for project meetings, site visits, and client appointments using Google Workspace and Microsoft Office tools
- Coordinate construction support activities such as procurement of supplies, tracking project timelines, and assisting with site documentation
- Handle client communication professionally via phone and email, providing excellent customer service and support
- Support office management tasks including inventory control, filing systems, and handling confidential information with discretion
- Sales commissions possible for go getters
Experience
- Previous office experience with strong organizational skills i
- Proven clerical experience involving data entry, proofreading, and document management
- Familiarity with QuickBooks or similar bookkeeping software is preferred
- Experience supporting construction or project management teams is a plus
- Excellent computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and general computer literacy
- Strong communication skills in both English and bilingual (additional language) are highly valued. Bilingual is bonus, not requiement.
- Demonstrated ability to manage multiple priorities efficiently with excellent time management skills
- Customer service experience with a focus on professional phone communication and client interaction
Join us to be part of a vibrant team that values initiative, professionalism, and dedication. This role offers the chance to grow your administrative expertise while supporting impactful construction projects. We are committed to fostering an inclusive environment where every team member can thrive!
Pay: $15.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Referral program
Work Location: In person
