A/R Specialist
Job Title: Accounts Receivable Specialist
Position Overview
We are looking for a highly motivated, detailed, and self-driven individual with excellent organization skills.
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Key Responsibilities
- Work closely with Customer Service department to ensure timely and accurate billing to customers
- Handle all job billing from verify pricing, PO accuracy, and final invoice submission
- Apply payments to customer accounts via check, ACH, credit card, etc.
- Enter approved billing adjustments to customer accounts, including credit memos, discounts, and approved credits
- Research payment inquiries from customers and assisted with payment reconciliations
- Handle customer disputes in order to confirm valid charges or make billing adjustments
- Handle New Customer Onboarding and process credit checks through D&B
- Collection calls and/or correspondence with all customers across multiple company locations nationwide.
- Work closely with large customers to create unique solutions for receiving payments
- Provide assistance to accounts receivable department for customer reconciliations and processing credit memos.
- Accountable for reducing delinquency for assigned accounts and providing detailed updates on all delinquent accounts.
- Perform other assigned tasks and duties necessary to support the accounts receivable department.
- Enlist the efforts of sales and senior management when necessary to field questions for rates and charges.
Essential Functions
- Reporting to Financial Controller
- Weekly delinquency notices and reporting to executive management
- High volume phone calls, conference calls, and emails to assigned delinquent customers
- Reconcile customer disputes as they pertain to payment of outstanding balances that are due
- Participate in team planning meetings to develop unique solutions
Required Skills
- 3-5 years experience in accounts receivable
- Critical Thinker
- Knowledge of Excel
- Knowledge of Billing and Collections procedures
- Strong attention to detail, goal oriented
- Experience with accounting software
- Excellent written and verbal communication abilities
- Ability to prioritize and manage multiple responsibilities
- Ability to employ deductive reasoning and critical thinking skills
Job Type: Full-time
Benefits:
- 401(k)
- Company paid Life Insurance
- Health insurance
- Paid time off
- Vision insurance
- 8 hour shift - Office Schedule: 8:30am - 5:00 pm (30 min unpaid lunch)
- Day shift
- Monday to Friday
- Overtime only if necessary
Education:
- High school or equivalent (Preferred)
Experience:
- Accounting: 3 years (Preferred)
- Microsoft Excel: 3 years Location: One location
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Can you pass a background check?
Education:
- High school or equivalent (Preferred)
Experience:
- Accounting Receivable: 1 year (Preferred)
- Accounting software: 1 year (Preferred)
Work Location: In person
