Founded in 1985, J.H. Hassinger Construction Services is a family-owned and operated general contractor recognized as one of Milwaukee’s highest-quality construction firms. We deliver projects safely, on time, and with our clients’ best interests at the forefront. Our culture values employees, encourages open communication, and minimizes bureaucracy, providing the tools and support needed for long-term success.
The Office Administrator plays an integral role in supporting the day-to-day operations of the organization. This position is responsible for a variety of administrative and accounts payable functions while ensuring accuracy, efficiency, and compliance with company policies and procedures. The Office Administrator reports to the Director of Finance and works closely with the accounting team, management, and other office personnel.
Key Responsibilities:
Office Coordination
- Order and maintain office supplies and inventory.
- Greet visitors and direct them to the appropriate personnel.
- Answer and route incoming phone calls.
- Coordinate and book travel arrangements for management and Power Division personnel.
- Schedule and coordinate business meetings.
- Process outgoing mail and distribute incoming mail.
- Run occasional business-related errands as needed.
Accounts Payable
- Scan and enter vendor invoices into the ERP system for coding and approval.
- Respond to vendor inquiries regarding invoice and payment status.
- Reconcile vendor statements and resolve discrepancies.
- Assist in maintaining accurate accounts payable records.
Administrative Support
- Provide administrative support to the accounting and management teams, including filing, data entry, and correspondence.
- Assist with special projects and other duties as assigned.
- Support office initiatives that promote efficient operations and exceptional customer service.
Qualifications
- Friendly, professional, and welcoming demeanor when interacting with employees, vendors, and visitors.
- Minimum of 1–3 years of administrative experience preferred.
- Experience with Trimble Viewpoint/Vista ERP systems is a plus.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to work independently and collaboratively in a team environment.
- Effective verbal and written communication skills.
This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify responsibilities as business needs evolve.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How many years of experience do you have with the software Trimble / Vista / Viewpoint?
Experience:
- Office management: 3 years (Preferred)
- Construction: 3 years (Preferred)
- Accounts payable: 1 year (Preferred)
Ability to Commute:
- Menomonee Falls, WI 53052 (Required)
Work Location: In person
