Accounts Payable Specialist
About the Role
We are seeking a detail-oriented Accounts Payable Specialist to support invoice processing, three-way matching, payment activities, vendor maintenance, and account reconciliations. This role requires strong organizational skills, accuracy, and the ability to collaborate with internal teams to ensure timely and compliant accounts payable operations. The ideal candidate is a motivated accounting professional who thrives in a fast-paced environment and is eager to contribute to a growing finance team.
Accounts Payable Specialist Responsibilities
· Perform three-way matching of purchase orders, invoices, and receiving documents to verify accuracy, resolve discrepancies, and ensure timely payment processing.
· Manage full-cycle accounts payable processes, including invoice review, scheduling, routing for purchase order matching and approvals, and timely processing.
· Maintain high-volume vendor accounts by reconciling invoices, resolving payment issues, coordinating payments, and ensuring accurate vendor records.
· Collaborate with internal departments, including Purchasing, Accounting, and Management, to obtain approvals, resolve discrepancies, and ensure compliance with payment procedures.
· Review, audit, and process employee expense reports, travel reimbursements, and supporting documentation for accuracy, proper authorization, and compliance with company policies.
· Audit invoices and supporting documents for accuracy, coding, completeness, approvals, and compliance with established policies and procedures.
· Code and voucher invoices after obtaining required documentation and approvals.
· Maintain accounts payable records, reconcile account information, and prepare adjusting entries for posting to the financial system.
· Maintain accurate vendor files through regular audits and updates.
· Maintain organized accounts payable documentation, including weekly filing of paid invoices.
· General clerical duties as related to job responsibilities (data entry, collating, photocopying, filing, etc.).
· Other duties and special projects as assigned.
Requirements and Qualifications
· Bachelor's degree required, preferably in Accounting, Finance, or a related field.
· Candidates should have 3–5 years of accounts payable experience in a corporate accounting environment.
· Accurate and efficient data entry skills.
· Experience with Chempax software by Datacor preferred but not required.
· Strong organizational, analytical, and problem-solving skills.
· Exceptional attention to detail and accuracy.
· Team-oriented with the ability to collaborate effectively across departments.
· Ability to work independently, prioritize tasks, and meet deadlines.
· Excellent verbal and written communication skills, with the ability to communicate clearly and professionally with internal teams and external customers.
· Proficient in Microsoft Office Suite, with the ability to quickly learn new software applications.
Job Type: Full-time
Pay: $58,000.00 - $70,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Education:
Work Location: In person
