Job Summary
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, ensuring a welcoming environment while efficiently managing administrative tasks. Your proactive approach, organizational skills, and technical proficiency will support smooth office operations and enhance overall productivity. This paid position offers an excellent opportunity to develop your office management experience in a fast-paced, professional setting.
Responsibilities
- Greet visitors warmly, direct them appropriately, and manage front desk operations with professionalism and courtesy
- Answer multi-line phone systems promptly, providing clear and friendly communication while routing calls accurately
- Manage calendar schedules, appointments, and meetings using productivity software and calendar management tools
- Perform data entry and maintain organized filing systems, both electronically and physically, ensuring accuracy and confidentiality
- Utilize Microsoft Office Suite—including Word, Excel spreadsheets, and other productivity software—to prepare documents, reports, and correspondence
- Handle clerical duties such as proofreading documents, managing incoming/outgoing mail, and maintaining office supplies inventory
- Support office management tasks including coordinating meetings, assisting with client communication, and providing customer support
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and attention to detail
- Proficiency with Microsoft Office applications (Word, Excel) and familiarity with spreadsheets for data management
- Experience using multi-line phone systems with excellent phone etiquette and communication skills
- Knowledge of QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks
- Bilingual abilities are highly valued to assist diverse client needs effectively
- Demonstrated ability to manage time efficiently, prioritize tasks, and maintain accuracy in a fast-paced environment
- Personal assistant or front desk experience that highlights exceptional customer service skills and professionalism
Join us to be part of a vibrant team where your organizational talents will shine! This role is perfect for someone eager to grow their administrative expertise while contributing positively to our workplace environment.
Pay: $15.00 - $16.00 per hour
Work Location: In person
