Location: Downtown Tacoma, WA (fully in office)
Pay: $26.00- $28.00 per hour
Direct Hire Opportunity
No legal experience required! If you have exceptional Executive Assistant experience, we will train you on the legal side.
We are seeking a highly organized, proactive Executive Assistant to support an established Elder Law attorney in Tacoma, WA. This is an excellent opportunity for someone who enjoys taking ownership, solving problems, and building meaningful relationships while supporting both the attorney and the overall client experience.
If you're someone who thrives in a fast-paced environment, enjoys keeping projects on track, and takes pride in anticipating needs before they arise, we'd love to meet you.
About the Firm
This is a "boots on the ground" role for someone who is comfortable taking ownership, staying organized, following through, and supporting both the legal team and the overall client experience. The ideal candidate is resourceful, detail-oriented, and capable of working independently while maintaining professionalism, discretion, and excellent communication.
The firm proudly serves individuals of all races, genders, gender identities, and sexual orientations. We are seeking someone who communicates respectfully and professionally with every client, approaches others with empathy and positivity, and is committed to continuous learning, coaching, and personal growth while serving a diverse community.
Position Details
- Monday-Friday
- Flexible schedule between 7:00 AM-6:00 PM (8-hour shift)
- $28.00 per hour
- Direct Hire
- Opportunity to grow into a Paralegal
- $500 monthly health insurance stipend
- Flexible scheduling for pre-law and law students
- Work closely alongside an attorney specializing in Elder Law
Responsibilities
- Provide executive-level administrative support, including calendar management, scheduling meetings, email management, and coordinating daily priorities.
- Maintain highly organized physical and electronic legal files while ensuring accuracy and confidentiality.
- Coordinate communication between attorneys, clients, court personnel, and outside agencies.
- Assist with preparing and filing legal documents while tracking important deadlines.
- Prepare materials for client meetings, hearings, and legal proceedings.
- Answer phones, respond to client inquiries, and help create an exceptional client experience.
- Assist with billing, invoicing, payment processing, and tracking billable time.
- Keep projects moving by anticipating needs, following through on action items, and helping the attorney stay organized and efficient.
Qualifications
- Previous Executive Assistant, Administrative Assistant, Office Manager, or Legal Assistant experience preferred.
- Legal experience is not required. We are willing to train someone with exceptional executive administrative experience.
- Experience supporting executives or professionals in a fast-paced office environment.
- Proficiency in Microsoft Office; experience with Smokeball and vLex is preferred but not required.
- Strong organizational skills with the ability to prioritize multiple projects and deadlines.
- Excellent written and verbal communication skills.
- High attention to detail with excellent follow-through.
- Ability to maintain confidentiality and professionalism at all times.
- Resourceful, proactive, and comfortable working independently.
- Strong critical thinking and problem-solving abilities.
- Positive attitude with a genuine desire to provide outstanding service to clients from diverse backgrounds.
Pay: $26.00 - $28.00 per hour
Work Location: In person
