Accounting and Administrative Coordinator
Location: In Office — Hanover Park, IL
Reports To: Administrative Services Manager
Employment Type: Full-Time
Position Overview
We are seeking a highly organized and detail-oriented Accounting and Administrative Coordinator to join our team. This role provides comprehensive administrative support across multiple functions, including reception duties, administrative tasks, and basic accounting responsibilities. The ideal candidate is professional, dependable, and comfortable handling a variety of tasks while maintaining a friendly, welcoming demeanor. They can take direction and also work independently.
Key Responsibilities
Reception & Office Support
- Serve as the first point of contact for visitors, clients, and callers.
- Answer, screen, and direct phone calls in a professional manner.
- Manage incoming and outgoing mail and deliveries.
- Maintain a clean and organized reception and common area.
- Assist with scheduling meetings, coordinating conference rooms, and arranging refreshments as needed.
- Monitor office supply inventory and place orders as needed.
- Maintain organized filing systems.
HR Administrative Support
- Coordinate birthday, anniversary, and employee recognition events.
- Assist with employee on/offboarding.
- plan and coordinate company events.
Basic Accounting Support
- Serve as E-Automate administrator, managing contracts, service calls, inventory, and customer relationships.
- Process accounts payable and accounts receivable transactions across all three companies.
- Prepare and distribute invoices, receipts, and payment reminders.
- Make collection calls on behalf of all three companies.
- Log hours for 20Twenty staff in QuickBooks.
- Assist with expense tracking and reconciliation.
- Support month-end and year-end financial processes as directed.
Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- 2+ years of administrative or office support experience.
- Basic knowledge of accounting principles and HR processes.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software.
- Experience with E-Automate preferred.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Work Environment & Physical Requirements
- Standard office environment with prolonged periods sitting at a desk and working on a computer.
- Occasional light lifting of office supplies or equipment.
- Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.
Pay: $26.36 - $31.25 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
